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October 16, 2017 Board of Education Meeting Minutes

 

October 16, 2017

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:00 P.M. by Board President T. Zellweger.

 

 

ROLL CALL

 

Present: J. McGill, H. Simmons, D. Taylor, W. Witherell, J. Yette, J. Young, T. Zellweger, and Dr. Collins.

 

Absent: B. Remington.

 

Others: T. Baxter, V. Doll, S. Latimer, B. Reid, and M. Robinson.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

None.

 

 

STUDENT/TEACHER

RECOGNITION

B. Reid shared with the Board that Grade 1 student Cameron Scovil-Smith was the Paw Ticket Winner for the Month of September. She also said that she and Miss Doll had a number of students that had artwork selected for the Remington Arts Festival which began October 7th at TAUNY. Featured students were: Madelynn Barr (Grade 6), Callie Caringi (Kindergarten), Isabella DeShane (Kindergarten), Kalie Getz (Grade 12), Quinton Harrigan (Grade 1), Alexis James (Grade 7), Celsea LaPage (Grade 11), Teagan Sheldon (Grade 4), Keely Smith (Grade 12), Marli Thompson (Grade 12), and Kaitlyn Wells (Grade 12).

 

V. Doll recognized Krista Hurley for spearheading fundraising efforts among teachers and students for hurricane relief. Miss Doll noted just over $2,000 was raised in a short period of time. V. Doll said this gesture was indicative of the Positivity Project, and that “other people matter”. Dr. Collins said the living former presidents of both political parties formed an online campaign called “One America Appeal”, an organization that disperses funds raised to existing relief groups, which is where the money raised at Parishville-Hopkinton Central School was donated.

 

T. Zellweger thanked the principals for their acknowledgements.

 

 

No. 2018-041

APPROVE CONSENT AGENDA

Motion made by J. Young and seconded by W. Witherell to accept the recommendations on the consent agenda of October 16, 2017 as follows:

  • Minutes of September 18, 2017 – Regular Meeting

  • Approval and Adoption of 2nd Readings of Board Policies, as attached:

a. Use of School Facilities, Materials and Equipment (#3280)

b. School Food Service Program (Lunch and Breakfast) (#5660)

  • Approval of 2018-2019 Budget Calendar, as attached

  • Approval of Standard Workday Resolution, Revised, as attached

  • Approval of two Tax Roll Error Corrections

  • Approval of the recommendations of the CSE for two students, as attached

8 in favor, 0 opposed, Carried.

 

 

 

T. Krise entered the meeting at 7:01 P.M.

 

 

UPDATES ON SMART SCHOOLS INVESTMENT PLAN, ENERGY PERFORMANCE CONTRACT, 2015 BUILDING CONDITIONS SURVEY CAPITAL PROJECT, AND THE NORTH RIDGE WIND FARM

Dr. Collins stated that the issue with the connectivity switch cost had been resolved, and the District’s plan was now on to formal evaluation by the State Education Department. Dr. Collins said that he hoped the District would be in the next group of schools to be approved for the Smart Schools Investment Plan.

 

Regarding the Energy Performance Contract, Dr. Collins noted Steve Heaslip of Siemens, Inc. and Phil Squadrito of King & King Architects were finalizing the details of the contract. Dr. Collins said the New York State Education Department has a new policy to ensure document accuracy, and Mr. Heaslip and Mr. Squadrito are doing their part to ensure they are abiding by this policy’s provisions. Dr. Collins said the forms will be submitted next week, and that Roger Linden is reviewing the contract to be signed by the District. Once everything has been submitted, the timeline for State Ed. approval is approximately 28 weeks.

 

Dr. Collins said the next step of the 2015 Building Conditions Survey Capital Project is to hold the Public Information meeting on November 6th at 7:00 P.M. in advance of the Public Vote on November 14th, 2017. Polls will be open from 1:00 to 8:00 P.M.

 

A meeting was held on September 26th by the taxing entities involved with the North Ridge Wind Farm and their attorneys. Dr. Collins stated J. McGill was in attendance and that the group considered how assessment of the Wind Farm would be determined. Dr. Collins said the group did not have the expertise to provide an assessment, and that Avangrid wants the assessment to be beneficial to itself and its shareholders. Dr. Collins noted the group held a conference call and decided to conduct a Request for Proposal to secure the most cost-effective assessment service with expertise in energy-producing properties so that an independent determination can be made. Dr. Collins said Avangrid is still adamant about receiving PILOT.

 

 

No. 2018-042

2016-2017 ANNUAL EXTERNAL AUDIT REPORT

Based upon the recommendation of the Superintendent and the Audit Committee, Motion made by J. Young and seconded by W. Witherell to accept the Audit Report for the 2016-2017 school year as submitted by J. Furgison. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-043

2016-2017 ANNUAL EXTERNAL AUDIT CORRECTIVE ACTION PLAN

Motion made by J. Young and seconded by W. Witherell to approve the Corrective Action Plan, as presented and attached. Dr. Collins reviewed the Corrective Action Plan developed as a follow-up to the District’s 2016-2017 Annual Audit Report to address the areas of concern noted by the auditors, Furgison & Co. The first finding, a fuel inventory control, was again noted because a camera had not yet been installed to monitor the fuel tank in the Bus Garage. This is the fourth time of having this item mentioned, but since no corrective action toward establishing a control had been taken, the concern was again noted. J. Furgison stated that the firm had not found theft of consumption when comparing the fuel consumption records.

 

A new finding, ineffective controls over a signature stamp, was also indicated during the audit. J. Furgison said the High School Principal delegated to the High School Secretary use of her signature stamp to “sign” her name on the Extra Curricular Activity accounts. This is problematic because the High School Secretary is the other signatory on those accounts. J. Furgison said the intention of requiring two separate signatures by two separate persons was to heighten controls on the accounts. J. Furgison said that though there was no indication of fraud, delegating use of the signature stamp to another individual creates risk that must be reported to the Board.

 

Because the signature stamp was used for items pertaining to the Extra Curricular Activity accounts, the firm could not give their opinion on that portion of the audit.

 

The Corrective Action Plan will be sent to the New York State Education Department’s Office of Audit Services and the State Comptroller’s Office as required under the Five Point Plan regulations. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-044

NEW YORK STATE OFFICE OF THE COMPTROLLER AUDIT CORRECTIVE ACTION PLAN, REVISED

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded .W. Witherell to approve the New York State Office of the Comptroller Audit Corrective Action Plan and its submission to the Office of the Comptroller.

Dr. Collins explained that the revised Corrective Action Plan addresses all six recommendations of the State Comptroller’s Office in full, as opposed to the three key recommendations which were dealt with in the initial Corrective Action Plan. 8 in favor, 0 opposed.

 

 

No. 2018-045

GUIDANCE SECRETARY/ A. MACKIN

Motion made by J. Young and seconded by W. Witherell to appoint Amber Mackin as the Guidance Office Secretary, retroactive to October 10, 2017. 8 in favor, 0 opposed, Carried.

 

The standard work year for this position is 11-months, with hours from 8:30 A.M. until 4:00 P.M. daily. A. Mackin’s salary will be pro-rated to reflect her start date. A. Mackin has Civil Service classification of Secretary I.

 

 

No. 2018-046

PART-TIME TEACHER AIDE/E. CORDES

Based on the recommendation of the Superintendent, Motion made by D. Taylor and seconded by J. Young to approve Elizabeth Cordes’ appointment as part-time Elementary Teacher Aide for the 2017-2018 school year, effective October 16, 2017. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-047

PART-TIME CAFETERIA/ RECESS MONITOR/
J. JAMES

Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by D. Taylor to appoint Jody James as part-time Cafeteria/Recess Monitor for the 2017-2018 school year, retroactive to October 10, 2017. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-048

LETTER OF RETIREMENT/

S. RICHARDSON

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to accept Stacie Richardson’s letter of retirement, effective December 30, 2017. Dr. Collins explained that S. Richardson’s last working day will be during the first week of November, but that she would utilize her Personal and Vacation leave to carry her through the end of December. 8 in favor, 0 opposed, Carried, with best wishes.

 

 

No. 2018-049

UPDATED COACHING/ ADVISOR APPOINTMENTS FOR 2017-2018

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the updated list of coaches and advisors for the 2017-2018 school year to include Don Cannamela as unpaid Band Advisor, Jennifer Blanchard as unpaid Foreign Language Advisor, and Daniel Hunter and Heather Knack as Co-Directors of Music and Choreography. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-050

ADDITIONAL 2017-2018 SUBSTITUTES LIST

Based on the recommendation of the Superintendent, Motion made by H. Simmons and seconded by J. Young to approve the master 2017-2018 substitute list to include five additional substitutes, as attached. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-051

PART-TIME BOCES COMMUNICATION SPECIALIST/R. GRIM

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve Rebekah Grim as the District’s [0.2] Communication Specialist. Dr. Collins explained Ms. Grim will assist with the 2017-2018 Board of Education Goal of Communication. He said R. Grim will serve as a webmaster and press secretary for the District. Dr. Collins noted Ms. Grim’s service will be shared among other districts, and her service to the District will be aidable through a CoSer. For this 0.2 FTE position, the cost would be $17,400.00 but the District would be responsible for $6,800 after BOCES aid is applied for the school year. Dr. Collins said the District could absorb this cost. Dr. Collins indicated Ms. Grim would also compose reports and flyers, monitor the District’s social media page, and provide analyses of social media posts. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-052

2015 BUILDING CONDITIONS SURVEY CAPITAL PROJECT VOTE TELLERS, ALTERNATES, AND CHAIRPERSON

Based on the recommendation of the Superintendent, Motion made by H. Simmons and seconded by J. Young to appoint Chloe Ann O’Neil (Chief Election Inspector), Etta Phelix, and Fran Hazelton as the 2015 Building Conditions Survey Capital Project Vote Tellers at a stipend of $90.00 for their services on November 14, 2017, and to appoint Mary Beth Williams and Kristine Bloom as alternate tellers, and to also appoint Timothy Zellweger as Chairperson for the 2015 Building Conditions Survey Capital Project Vote, and William Collins as Alternate Chairperson in the event of T. Zellweger’s absence. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-053

JUNIOR VARSITY GIRLS’ BASKETBALL TEAM DONATIONS

Based on the recommendation by the Superintendent, Motion made by W. Witherell and seconded by J. Yette to accept $6,400 in funds raised by various volunteers and students for the Junior Varsity Girls’ Basketball Team. These donations include payment of the coach’s stipend, and any unused funds will be applied to the 2018-2019 Girls’ Junior Varsity Basketball program. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-054

ANONYMOUS PROFESSIONAL DEVELOPMENT DONATION

(POSITIVITY PROJECT)

Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to accept a donation in the amount of $995 from an anonymous benefactor to offset the cost of five District employees to attend Positivity Project training. 8 in favor, 0 opposed, Carried, with thanks. Ms. Reid will pass along gratitude to the individual.

 

 

No. 2018-055

DONATION OF SURPLUS EQUIPMENT FROM HEUVELTON CENTRAL SCHOOL

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to accept (1) Jacobson 72" mower, (1) Grasshopper zero turn mower, and (1) Kubota lawn tractor with snow-blower attachment at no cost to the District. Dr. Collins explained that Francis Barney heard that Heuvelton Central School District had excessed several building and grounds machines, much of which were in better condition than the District’s older mowers and tractor. 8 in favor, 0 opposed, Carried.

 

 

No. 2018-056

BUS FLEET STATUS REPORT

Motion made by J. Young and seconded by H. Simmons to accept the Bus Fleet Status Report as presented. Dr. Collins reminded the Board that this chart allowed the Transportation unit to keep a schedule of the District’s buses’ integrity. Dr. Collins noted the recommendations by F. Barney and I. Miller would be to sell or trade the three older buses and to purchase two new full-size buses and one Suburban in the 2018-2019 school year, if possible. 8 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

 

B. Reid said the school year was off to a great start. She said the month of September concluded with traditional activities such as Story Time for Tots and the Pride Day Assembly. Ms. Reid said there had been a number of fall field trips, including a hike, performances at Ogdensburg Command Performance Series, and a visit to the Parishville Apple Orchard.

 

Ms. Reid noted a Playground Lock Down drill was held to establish routine in the event of an intruder or weather emergency. She said students were getting very good at carrying out that drill. B. Reid said students will evacuate the playground and move to the Bus Garage while remaining quiet, listening for signals, and being attentive to the adult monitor or teacher that is with them.

 

B. Reid said last Thursday’s Schoolwide Open House was successful, and that it was a good opportunity to get to know some of the new families in the District. She added that an interested group of parents had requested information for a Parent-Teacher Association/Organization. Ms. Reid said the Bridge Arts Festival spent two full days in the school providing amazing performances and that the musicians also attended Open House.

 

Ms. Reid said she is looking forward to a team of four teachers attending a “Saturday Reunion” in New York City. She said they are leaving Thursday, and will visit city schools and observe their literacy practices. B. Reid said the Elementary Pumpkin Display Festival was quickly approaching, that Elementary Halloween Parade will be at 10:00 A.M. on Tuesday, October 31st, and that Parent-Teacher Conferences would be held near the end of November.

 

Dr. Collins added that the Bride Arts Ensemble was provided by an anonymous donor who pays the difference between what is aided by BOCES and the cost of the program.

 

V. Doll said Spirit Games were held inside the gym this year. She said she was impressed with the staff, and that the students truly enjoyed the day. Miss Doll said Open House went well, though there was not as large of a parent turnout.

 

Miss Doll noted playoffs begin Friday. She said the competition would be between the PHCS girls’ team and Chateauguay Central School. V. Doll also said the District currently does not have a Boys’ Modified Basketball Coach in place. She explained that, though amendments could reasonably be made, scheduling needed to move forward based on the notion that there will not be a Boys’ Modified Basketball team.

 

The High School Principal continued that the ICU database is functioning as of today. She said teachers access ICU and can add assignments for particular students. Miss Doll said students shown in ICU can be pulled from study halls and lunches until their assignments are completed. She stated parents have given positive feedback, citing that it can be difficult to catch up with their children’s assignments every single night. V. Doll said this software keeps students honest. W. Witherell asked if the Chromebooks have yet been deployed. Miss Doll said there are fifty Chromebooks at each building level (two Chromecarts with 50 devices each) available for teachers to sign out in the library. Dr. Collins said he was present when Miss Doll rolled out the initiative to the Middle School faculty, and stated they were very engaged and excited about the potential.

 

V. Doll updated the Board on the STEAM initiative. She stated she and Carter Eldridge recently visited the speed lab at Clarkson University for three hours. She said the professors in that lab working towards their doctorates will get funding, and they can do their theses in the labs. She said C. Eldridge and she learned great information on how to get similar machinery. She said there was a large financial gap between Clarkson and the District. V. Doll said there was skill in the District, but not funding for the machinery.

 

Miss Doll said that the District no longer semesters. Regarding the January 2018 Regents, V. Doll said she had spoken with Robert Stewart, James Nee and other principals as per their protocol for the various Regents offered then. Miss Doll reviewed scores from the 2017 Regents exams. She stated the Living Environment cohort was not strong in the exams, and that areas of science are where there are traditionally lower scores. She noted the Chemistry scores, and explained that the course was taught by a teacher without a Chemistry certification. Miss Doll said she hoped to see some improvement as the District gained a certified Chemistry teacher at the beginning of the 2017-2018 school year. She explained that Chemistry is a requisite for students taking Allied Health at BOCES, and there were twenty-three students in Chemistry this year. V. Doll said Earth Science scores aligned with previous years. She added that most students that took the Physics Regents in January achieved Mastery.

 

V. Doll said all students that took English Language Arts Regents were successful. She noted Melissa VanLeuven worked very hard to ensure all learners had an understanding of the material that was tested. V. Doll said some students had taken the exam five times.

 

Miss Doll stated that only two students failed any Math Regents last year. She said that even with Jason Felix out on medical leave, all students that took the Algebra I exam passed. V. Doll said that students taking the Algebra II/Trigonometry exam also did well, but one student did not pass.

In US History, student proficiency was, as always, in the 90s. Miss Doll said Katherine Whitmarsh got all students through the Global Studies exam.

 

V. Doll stated that overall, on average, every student that took a Regents exam, from CSE students to the top performers, the average score was 3.36 out of 4.

 

T. Zellweger thanked both of the principals.

 

 

INFORMATION

The Board received the October issue of Panther Press and a list of Upcoming Events.

 

 

ST. LAWRENCE-LEWIS COUNTIES SCHOOL BOARDS ASSOCIATION DINNER MEETING

Dr. Collins shared that the annual St. Lawrence-Lewis Counties School Boards Dinner Meeting with Regent Ouderkirk was scheduled for Wednesday, November 1, 2017, at Northwest Tech Center in Ogdensburg.

 

 

No. 2018-057

EXECUTIVE SESSION

Motion made by D. Taylor and seconded by J. Young to go into Executive Session at 7:51 P.M. to discuss the educational placement of a student. 8 in favor, 0 opposed, Carried.

 

 

 

T. Baxter, T. Krise, and M. Robinson left the meeting at 7:50 P.M.

 

 

 

At 8:24 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2018-058

ADJOURNMENT

Motion made by J. Young and seconded by H. Simmons to adjourn at 8:24 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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