The boys playoff game on Saturday is at 2:30 at Potsdam HS. This is a change from 4:30.

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October 17, 2011 Board of Education Meeting Minutes


October 17, 2011


CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:55 P.M. by President W. Remington in the conference room on the above date.


ROLL CALL


Present: B. Remington, W. Remington, H. Simmons, S. Wilson, W. Witherell, J. Young, and Mr. Saiff.

Absent: C. Jacot, F. Wilhelm, and T. Zellweger.


Others: D. Cannamela-7:56 P.M., M. Cocco-7:56 P.M., M. Fellion, M. Phillips, B. Reid, M. Robinson, L. Witherell


QUORUM


Quorum of five established.


No. 2012-070

EXECUTIVE SESSION

Motion made by H. Simmons and seconded by J. Young to go into Executive Session at 7:56 P.M. to discuss collective negotiations pursuant to Article 14 of the Civil Service Law. 6 in favor, 0 opposed, Carried.



D. Cannamela and M. Cocco left the meeting at 8:00 P.M.


No. 2012-071

EXECUTIVE SESSION

Motion made by J. Young and seconded by H. Simmons to come out of Executive Session at 8:17 P.M. 6 in favor, 0 opposed, Carried.



M. Phillips left meeting at 8:17 P.M.



J. Zenger arrived at 8:18 P.M.


No. 2012-072

MINUTES

Motion made by J. Young and seconded by H. Simmons to approve the Minutes of the September 19, 2011, regular meeting as typed and mailed to Board Members. 6 in favor, 0 opposed, Carried.


No. 2012-073

TREAS. REPORTS

Motion made by S. Wilson and seconded by J. Young to approve the revised Treasurer’s Report for the Insurance Reserve (CLASS) for the Month of August in the amount of $83,619.27, and the Treasurer’s Reports showing an available balance on hand as of September 30, 2011, as follows:

General Fund $19,223.49

School Lunch Fund 2,229.42

School Lunch Savings 34,722.11

Federal Fund .16

Trust & Agency Fund 4,247.40

Payroll Fund -0-

Risk Retention (Property Loss Reserve - CLASS) 44,963.29

Extra-Class Activities Fund 47,930.21

6 in favor, 0 opposed, Carried.


No. 2012-074

REQUEST FOR GIRLS’

JV BASKETBALL TEAM/J. ZENGER UNPAID VOL. COACH

Mr. Saiff informed the Board that he had discussed the fairness issue of having a girls’ JV team and not a JV team for the boys with Section X and with Roger Linden and neither felt this would be a concern due to the fact that we did not have the numbers to support a Boys’ JV program. Next Mr. Saiff met with Carol LaSala and J. Zenger in an effort to estimate the costs associated with having a Girls’ JV Basketball Team since this item had been cut from the 2011-12 budget. Due to the fact that J. Zenger offered to coach the team on a volunteer basis, the cost is estimated to be $1,500-$2,000 for officials, chaperones, and transportation based on a 10 game season. Mr. Saiff added that J. Zenger felt that he could come up with the necessary funding to cover these costs. J. Young felt that we need to factor in costs for bus maintenance as well as fuel and bus drivers and we need to make sure our student accident insurance and/or liability insurance would cover any injuries in the event of an accident. Based upon Mr. Saiff’s recommendation, Motion made by B. Remington and seconded by S. Wilson to have a Girls’ Junior Varsity Basketball Team during the 2011-12 school year provided that J. Zenger coaches the program at no cost to the District and that J. Zenger obtains alternate funding to cover all costs


associated with running a JV team as long as there is no increased liability on the District’s behalf. 6 in favor, 0 opposed, Carried.


J. Zenger requested that the Board consider re-instating the Junior Varsity Program next year and give the community a chance to raise funds.


J. Zenger left meeting at 8:31 P.M.


No. 2012-075

EXCEL PROJECT PHASE II


Mr. Saiff informed the Board that he had met with Jim Young, Tim Zellweger, and Andy Taylor on October 3rd to review the scope of the project and develop a prioritization list of the work that would be recommended for a Phase II Capital/EXCEL Project. We currently have $65,858 in unspent EXCEL aid. With a state aid ratio of 84.6%, that could leverage a project of $427,650. The District also has funds available in a Capital Project Reserve. The committee felt the project should not exceed $500,000 so that no additional financial burden would be placed on our taxpayers as a result of the project.


Motion made by J. Young and seconded by W. Witherell to authorize Mr. Saiff to work with King & King to develop the Phase II EXCEL Project using a mid-February vote timeline and a cap of $500,000. 6 in favor, 0 opposed, Carried.


No. 2012-076

CONTRACT WITH BERNARD DONEGAN, INC.

Mr. Saiff informed the Board that he had asked Roger Linden to review a proposed contract for financial services with Bernard P. Donegan, Inc., for project financing, should the voters approve the EXCEL PROJECT Phase II. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by B. Remington to contract with Bernard P. Donegan, Inc. for financial services. 6 in favor, 0 opposed, Carried.


No. 2012-077

SCHEDULE APPROVAL

Motion made by J. Young and seconded by W. Witherell to approve the following schedules for audit and payment:

General Fund $392,239.84

School Lunch Fund 6,479.25

Federal Fund 9,088.95

Trust & Agency 109,663.70

6 in favor, 0 opposed, Carried.


No. 2012-078

BUDGET TRANSFERS

Motion made by S. Wilson and seconded by H. Simmons to authorize the Business Manager to make the necessary budgetary transfers as attached for the Months of June, July, and August, 2011. 6 in favor, 0 opposed, Carried.


No. 2012-079

BUDGET REPORTS

Motion made by W. Witherell and seconded by J. Young to accept the Budget Reports for the Month of June, 2011, covering the period from July 1, 2010, through June 30, 2011, and the Budget Reports for the Months of July and August, 2011, covering the period from July 1 through August 31, 2011. 6 in favor, 0 opposed, Carried.


No. 2012-80

EXTERNAL AUDIT RPT.


Based upon the recommendation of the Audit Committee, Motion made by J. Young and seconded by H. Simmons to accept the Audit Report for the 2010-2011 school year as submitted by S. Furgison. 6 in favor, 0 opposed, Carried.


No. 2012-81

TAX ROLL ERROR

Based upon the recommendation of the Real Property Tax Office, Motion made by J. Young and seconded by H. Simmons to approve the correction of tax roll error involving property owned by Cynthia Baxter due to the fact that her STAR exemption had been removed in error. 6 in favor, 0 opposed, Carried.


No. 2012-082

FAMILY MEDICAL LEAVE RQST./

E. WHITE

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve a request from Elizabeth White for family sick leave under the Family/Medical Leave Act in order to care for her son, Oliver, during the 2011-12 school year. 6 in favor, 0 opposed, Carried.




No. 2012-083

MEDICAL LEAVE RQST./

E. WHITE

Based upon the recommendation of the Superintendent, Motion made by S. Wilson and seconded by H. Simmons to approve a verbal request from Elizabeth White for sick leave under the Family/Medical Leave Act for the purpose of an 8-week maternity leave tentatively scheduled to begin November 8, 2011. 6 in favor, 0 opposed, Carried.


No. 2012-084

PHYSICAL ED. REPLACE.

TCHR./R. KOTZ


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to appoint Robert Kotz to replace Elizabeth White during her maternity and family medical leaves retroactive to October 3, 2011, and continuing through June 30, 2012. 6 in favor, 0 opposed, Carried. (R. Kotz will be paid at Step 1 of the current salary schedule on a pro-rated basis. Certification Area: Physical Education.)


No. 2012-085

RQST. FOR SICK DAY DONATIONS/E. WHITE

The Board read a request for approval to establish a sick bank for Elizabeth White for her requested family sick leave to care for her son, Oliver, during the 2011-12 school year. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the establishment of a sick bank for Elizabeth White through January at which time the Board will review the condition of the sick bank and make a Motion regarding the remainder of the year. 6 in favor, 0opposed, Carried.


No. 2012-086

MOD. BASKETBALL COACH/B. HAYES

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by S. Wilson to appoint Brian Hayes as the Girls’ Modified Basketball Coach for the 2011-12 season. 6 in favor, 0 opposed, Carried.

No. 2012-087

MOD. BASKETBALL COACH/M. COSTANZO

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by S. Wilson to appoint Michael Costanzo as the Boys’ Modified Basketball Coach for the 2011-12 season. B. Remington in favor, W. Remington in favor, H. Simmons opposed, S. Wilson in favor, W. Witherell in favor, J. Young in favor, Carried.

No. 2012-088

UNPAID VOLUNTEER GIRLS’ JV AND VARSITY BASKETBALL ASSIST./T. ZENGER


Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by H. Simmons to approve Toby Zenger as an unpaid volunteer Girls’ Junior Varsity and Varsity Basketball Assistant for the 2011-12 school year. 6 in favor, 0 opposed, Carried.


No. 2012-089

ADVISOR FOR JUNIOR AND SENIOR NATIONAL HONOR SOCIETIES/K. WALLACE


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by S. Wilson to appoint Kristen Wallace as Advisor for the Junior and Senior National Honor Societies for the 2011-12 school year. 6 in favor, 0 opposed, Carried.


No. 2012-090

JUNIOR CLASS ADVISOR/M. MURRAY

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by B. Remington to appoint Michelle Murray to replace Elizabeth White as Junior Class Advisor to work with Glenn Clark for the 2011-12 school year. 6 in favor, 0 opposed, Carried.


No. 2012-091

SUBSTITUTE BUS DRIVER/L. RANDALL

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to approve Lisa Randall for training as a substitute bus driver. 6 in favor, 0 opposed, Carried.


No. 2012-092

CONTRACT FOR HEAD MOTOR EQUIP. MECHANIC/I. MILLER


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the Contract for Head Motor Equipment Mechanic and authorized Ward Remington to execute the contract on behalf of the Board of Education. 6 in favor, 0 opposed, Carried.

No. 2012-093

WEBSITE MAINTENANCE/

AUDITORIUM EQUIPMENT

COORDINATOR STIPEND/D. CANNAMELA

Mr. Saiff informed the Board that he had discussed the school website with Don Cannamela. Initially Don encountered a problem with the fire wall. Once that was rectified, he was unable to move forward because he couldn’t shut down the system to work on the website due to the fact that teachers needed to be able to access the server to enter grades for 5-week reports. Mr. Saiff added that he was aware of community concerns because the website was still not available;



however, headway is being made and Mr. Cannamela has assured Mr. Saiff that he is getting close to getting the website back on line. Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by J. Young to approve an annual stipend in the amount of $1,333 for website maintenance and auditorium equipment coordination and to appoint Don Cannamela to this position for the 2011-12 school year, said stipend retroactive to September 1, 2011. 6 in favor, 0 opposed, Carried. (This position and stipend will be added to the Non-Unit Salary schedule and is not a contractual item.)


No. 2012-094

NON-UNIT POSITIONS & WAGES


Mr. Saiff noted that three cafeteria workers were inadvertently left off the non-unit positions salary sheet last month; therefore, he recommended that A. Jerome, B. Genaway, and M. Cook all receive a 2.5% increase in their hourly wage retroactive to September 1, 2011. Based upon the recommendation of the Superintendent, Motion made by S. Wilson and seconded by H. Simmons to approve a 2.5% wage increase for A. Jerome, B. Genaway, and M. Cook. 6 in favor, 0 opposed, Carried.


No. 2012-095

LTR. OF RETIREMENT/

F. HAZELTON


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve Frances Hazelton’s Letter of Retirement Resignation effective January 13, 2012, with regret. 6 in favor, 0 opposed, Carried.


No. 2012-096

2012-2013 BUDGET CALENDAR


Motion made by J. Young and seconded by W. Witherell to approve the 2012-2013 Budget Calendar as presented and attached. 6 in favor, 0 opposed, Carried.


STUDENT MGMT. TOOLS

PROGRAM UPDATE

Mr. Saiff informed the Board that Lisa Grant from School Tool was here and gave four presentations. School Tool is a New York State-based company, and therefore they are familiar with all state mandates. Based on the presentations and feedback from others, the program appears to be far superior to what we are currently using.


No. 2012-097

BD. RESOLUTION TO MAINTAIN FULL-TIME CAMPUS PRESIDENT AT SUNY CANTON


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by S. Wilson to approve the attached Board Resolution in support of a full-time Campus President at SUNY Canton. 6 in favor, 0 opposed, Carried. (A copy of the fully executed Resolution will be forwarded to William Gregory, the Superintendent of Schools at Canton.

No. 2012-098

SEALED BID OPENINGS


Bids were received as follows:

Overhead Projectors:

Billy Dougan $51.51 for 1


Motion made by J. Young and seconded by S. Wilson to award sale of the item listed above to Billy Dougan as the highest bidder and authorized Mr. Saiff to contact the successful bidder by telephone of the bid outcome. 6 in favor, 0 opposed, Carried.


No. 2012-099

SURPLUS EQUIPMENT

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to sell the I.H. engine for scrap metal since this item did not receive any bids. 6 in favor, 0 opposed, Carried.


No. 2012-100

DONATION FROM SOC. SEC.


Motion made by J. Young and seconded by H. Simmons to accept the donation of a Gateway notebook, 6 head phone sets for computers, two office clocks and miscellaneous desk organizational items. 6 in favor, 0 opposed, Carried.

No. 2012-101

DONATION FROM ACCO

Motion made by W. Witherell and seconded by H. Simmons to accept the donation of 500 1.5” three-ring binders from Acco. 6 in favor, 0 opposed, Carried.


No. 2012-102

CPSE/CSE RECOMMENDATIONS

Motion made by J Young and seconded by H. Simmons to approve the recommendation of the CPSE for one pre-school child and the recommendations of the CSE for ten students as attached. 6 in favor, 0 opposed, Carried.


PRINCIPALS’ UPDATES

M. Fellion announced that Mr. Walter’s Backyard Geology Class went to Middleville on October 3rd for field experience. On October 4th, Mr. Fellion and Mrs. Scudder accompanied students to Ogdensburg Free Academy to attend a college fair. Representatives from more than 100 colleges, military, and local law enforcement agencies were on hand to explain career options to students from schools located within the St. Lawrence-Lewis BOCES area. Mrs. Scudder held a college information night in the auditorium on October 5th to discuss the many things that students and parents must attend to in preparation for college from taking SAT’s to completing college applications and researching the availability of financial aid.


Student grades were due on October 11th. Also this month we have had Yearbook Picture Day, the PSAT exam was administered and the elementary classrooms collected pennies for Ollie. Nearly $2,000 was raised to help the White family with expenses traveling back and forth to Burlington.


The Junior-Senior High School Open House was held on October 13th and approximately 70 parents attended the afternoon and evening sessions. The following day was an early release, BEDS day, and progress reports were mailed home.



B. Reid announced that Elementary Open House was held on September 21st. Open House was extremely well attended. Teachers put a lot of work into preparing for this occasion and the PTSA also held a successful membership drive.


Our first Pride Day assembly went well. Sixth 6th graders performed skits on Good Manners, music classes sang patriotic songs, and awards were given out. The next assembly is scheduled for October 28th at 9:26 A.M. in the auditorium.


Volunteers from the Parishville and Hopkinton-Fort Jackson Fire Departments presented their annual fire safety assembly on October 6th. The children really enjoyed the assembly s well as the visits the firemen made to each classroom to distribute Fire Safety information.


Grandparents’ Day was held on October 7th and was a tremendous success again this year. As always, we received lots of positive comments from the community as well as a nice write-up in the paper. B. Reid acknowledged the efforts of the Grandparents’ Day Committee for organizing the even, with special thanks to Rose Rivezzi and Dyan Pcolar.


Other recent activities at the elementary include picture day, 5-week progress reports, and some scheduling changes.


Story Time for Tots will be held tomorrow evening, Block II students will begin working at the school this week, staff will have an opportunity to explore the new Common Core Curriculum at our upcoming Staff Development Day scheduled for Friday, and students and staff are looking forward to our annual Elementary Halloween Parade scheduled for Monday, the 31st.


B. Reid also noted that she has had some preliminary conversations with PTSA President Kelly Pullano regarding the possibility of organizing some fund-raisers to be used for new playground equipment. B. Reid plans to discuss the idea with C. LaSala and M. Robinson as well and hopes to contact other area schools who may have undertaken successful playground renovations over the last few years.


INFORMATION

The Board received a note from Dan McCormick, a Position Statement developed by the St. Lawrence-Lewis Counties School Superintendents to 1) address inherent inequities in the school aid formula, 2) ensure a sound basic education for all of our students, and 3) seek meaningful mandate relief, BOCES Board Minutes from October 13, 2011, an article from The Buffalo


News entitled, “State Funding System Endangers Rural School Districts,” an update regarding the St. Lawrence-Lewis BOCES Administrative Building Reconstruction, St. Lawrence-Lewis BOCES Workers’ Compensation Consortium and St. Lawrence-Lewis Health Insurance Consortium quarterly meeting minutes for July, the Fall 2011 issue of RSA News (Rural Schools Association of New York State), and a list of upcoming events of interest.


No. 2012-103

EXECUTIVE SESSION

Motion made by J. Young and seconded by S. Wilson to go into Executive Session at 9:33 P.M. to discuss personnel, a counter-proposal from the teachers’ bargaining unit, collective negotiations pursuant to Article 14 of the Civil Service Law, and salary increases for non-unit members. 6 in favor, 0 opposed, Carried.



J. Mason left meeting at 9:33 P.M.


No. 2012-104

EXECUTIVE SESSION

Motion made by J. Young and seconded by H. Simmons to come out of Executive Session at 10:50 P.M. 9 in favor, 0 opposed, Carried.


No. 2012-105

NON-UNIT SALARY FOR CONFIDENTIAL SECRETARY/TREAS./ BD. STENOGRAPHER


The Board reviewed changes to the Non-Unit Salary sheet which reflect earlier Board actions and discussed an adjustment to salary for the Confidential Secretary/Treasurer/Board Stenographer. Motion made by H. Simmons and seconded by B. Remington to approve the proposed salary adjustment for the position of Confidential Secretary/Treasurer/Board Stenographer as presented. B. Remington in favor, W. Remington in favor, H. Simmons in favor, S. Wilson in favor, W. Witherell abstained, J. Young in favor, Carried.


No. 2012-106

NON-UNIT SALARIES

FOR ADMINISTRATION

The Board reviewed the current salaries of the Superintendent of Schools, High School Principal, and Elementary Principal which had not been adjusted since the 2009-10 school year. Motion made by J. Young and seconded by W. Witherell to approve a 2.5% salary increase for the 2010-11 school year and 2011-12 school year as proposed. 6 in favor, 0 opposed, Carried.


No. 2012-107

ADJOURNMENT

Motion made by J. Young and seconded by S. Wilson to come out of Executive Session and adjourn at 9:53 P.M. 6 in favor, 0 opposed, Carried.






___________________________

School District Clerk

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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