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October 19, 2015 Board of Education Meeting Minutes



October 19, 2015




The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by Board President Ward Remington in the conference room on the above date.





Present: J. McGill, W. Remington, H. Simmons, D. Taylor, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.


Absent: B. Remington, R. White.


Others: C. Bastian, J. Corcoran, V. Doll, M. Hann, S. Hartson, M. Robinson, and J. Schwartz.




Quorum of five established.












No. 2016-063



Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the September 21, 2015, regular meeting as typed and delivered to Board Members, with corrections to Item 2016-061 as noted. 7 in favor, 0 opposed, Carried.



No. 2016-064


Motion made by J. Young and seconded by W. Witherell to approve the Treasurer’s Reports showing an available balance on hand as of September 30, 2015, as follows:

General Fund $24,559.68

General Fund Capital Reserve 499,944.96

Risk Retention (Property Loss Reserve) 45,009.72

School Lunch Fund 6,099.64

School Lunch Savings 40,804.48

Federal Fund (Special Aid Fund) 6,567.98

Trust & Agency Fund -0-

Payroll Fund -0-

Capital Fund……………………..……………. -0-

Extra-Class Activities Fund 79,852.14

7 in favor, 0 opposed, Carried.






Mr. Saiff introduced Charles Bastian and Jason Schwartz from Bernie Donegan’s office. J. Schwartz noted the report showing potential scenarios for a future capital project. The report indicated the amount of State Aid the District would likely receive, the timeline for the project, when the state aid will come in, and how receipt of the aid will match the financing plan. Mr. Schwartz stated that one assumption was that the Districts’ building aid ratio was currently 82.2%. He added that the second assumption is the estimated bond percentage – how much of the project will be eligible for aid. J. Schwartz said there are many things that can be done during the scope of the project, but some things may not be aidable. Mr. Schwartz stated the report provided to Board members assumed that 95% of the project is aidable. This conjecture would provide a cushion in cost. J. Schwartz added that typically projects that consist of exclusively renovations are fully aidable.


J. Schwartz also reviewed key dates for the proposed capital project. He noted that the referendum included with the public budget vote is the first domino in the development of the project. Should the project be approved, approval from the State Education Department should follow by March 2017. Construction would be scheduled to begin in the summer of 2017. By October of 2018, the architect would complete a certificate of substantial completion. The final cost reports would be submitted to the State Education Department by December of 2018. J. Schwartz said that the earliest the District could receive building aid is 18 months after approval from the State Education Department. If SED granted approval in March of 2017, the building aid would be available by September 2018. Assuming that the project goes directly out to bid after approval, construction would begin in the summer of 2017, and the first payment on the serial bond would be due in June 2019. Mr. Schwartz explained that the borrowing rate is assumed to be 4% on a note and 5% on a serial bond. It is also assumed that the District will contribute $500,000 from Capital Reserve. This would provide a considerable down payment with little to no impact on local taxpayers.


Mr. Schwartz noted that page four of the handout proposes what size project the District could undertake and what the revenues would be. If 2.1 million was bonded, a 2.6 million dollar project would likely be possible. J. Schwartz added that the report could be updated to meet the needs of the District. On the expense side, he said, was the DASNY fee and capitalized interest. Those expenses were accounted for in the report. J. Schwartz said the interest would be capitalized in the first year when the note comes through, as aid is not dispersed for 18 months, but the interest payment is due after 12 months. With the interest being capitalized into the project, there will not be a spike in interest during a time without any revenue. Charles Bastian added that in the past few years, interest rates have decreased, but that those rates may change sometime in the future.


J. Schwartz discussed other aspects of the proposed capital project, including construction and incidental costs, approximations, hard costs versus soft costs, existing debt service, and the emergency bus garage repair project. Further pages of the report show the state building aid’s role in the project and a maturity schedule for this specific project.


Mr. Saiff said he would work closely with a subcommittee to start to prioritize those things that need to be done to get a proposed capital project moving. Mr. Saiff thanked J. Schwartz and C. Bastian for attending. W. Remington also thanked the gentlemen. Mr. Saiff asked the subcommittee comprised of D. Taylor, J. Young, and T. Zellweger to meet with him on Monday, November 9th at 6:00 P.M.




C. Bastian and J. Schwartz left the meeting at 7:48 P.M.



No. 2016-065


Motion made by J. Young and seconded T. Zellweger by to approve the following schedules for audit and payment:

School Lunch Fund $7,943.98

Capital Fund …………………………………….... ……………...……………......$-0-

Federal Fund $8,188.96

General Fund $425,818.52

Trust & Agency $122,354.16

7 in favor, 0 opposed, Carried.



No. 2016-066


Motion made by J. Young and seconded by H. Simmons to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of September, 2015. 7 in favor, 0 opposed, Carried.



No. 2016-067


Motion made by T. Zellweger and seconded by H. Simmons to accept the Budget Reports for the Month of September, 2015, covering the period from July 1, 2015, through September 30, 2015. 7 in favor, 0 opposed, Carried.



No. 2016-068


Based upon the recommendation of the Superintendent and the Audit Committee, Motion made by J. Young and seconded by T. Zellweger to accept the Audit Report for the 2014-2015 school year as submitted by S. Furgison. 7 in favor, 0 opposed, Carried.



No. 2016-069


Motion made by T. Zellweger and seconded by J. Young to approve the 2016-2017 Budget Calendar as presented and attached. Mr. Saiff stated this calendar helps the District Office, Administrators, and Business Office develop a budget according following specific dates set forth. 7 in favor, 0 opposed, Carried.




Mr. Saiff stated that a bill has not been presented in Albany to allow the District use of the lever voting machines for the May 2016 Budget Vote, and that it is looking unlikely that a bill will be approved between now and then. This, he said, would leave the District with two options; paper ballots or optical scan voting machines. Mr. Saiff said that Maureen Bouchey had spoken with Stefanie Hartson and said that an optical scan voting machine could be rented from the County Board of Elections. Ms. Bouchey stated that the total cost of renting the machine, having it delivered and picked up, supplies, and a custodian’s stipend would be roughly $300.00. Mr. Saiff indicated that the decision between paper ballots or an optical scan voting machine is not one to be made today, but is to be thought about for the near future.



No. 2016-070


Based upon the recommendation of the Real Property Tax Office, Motion made by J. Young and seconded by T. Zellweger to approve three tax roll errors. The first error involved property owned by Mark and Denise Collins. The Enhanced Star was not on the tax roll form. With this exemption, the new tax bill is $327.89 – a difference of $862.00. The second error was for the residence of Roger MacDonald. The Mobile Home Star was not keyed on the roll, and the tax bill was paid in full. With the exemption of $385.00 applied, Mr. MacDonald was due a refund of $234.50. The third correction is due to a clerical error of not applying an AG District Exemption to the 2015 assessment roll for James and Sheila Richards. They were due a refund of $59.85 after the exemption was applied. 7 in favor, 0 opposed, Carried.



No. 2016-071


Motion made by J. Young and seconded by T. Zellweger to approve the Resolution for the Certification of Lead Evaluator of Classroom Teachers as attached. Mr. Saiff explained as part of law 3012-d, it is required by the Stated Education Department that an administrative team within each school district to be trained as Annual Professional Performance Review Evaluators, a process called Calibration. Members of the team must undergo a specified amount of training, of which V. Doll has completed. 7 in favor, 0 opposed, Carried.



No. 2016-072


Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve a request for Medical Leave for Barbara Remington effective September 3, 2015 and continuing through November 22, 2015. Mr. Saiff noted that Barbara has met the hours required to qualify for FMLA considering hours worked for the previous year in her full-time position. 7 in favor, 0 opposed, Carried.



No. 2016-073



Mr. Saiff reviewed a request from Don Cannamela, the Instructional Unit President, for the formation of a sick bank on behalf of Barbara Remington. Once Barb Remington’s available sick and personal days are used, the sick bank would begin covering her absences. Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the formation of a sick bank for Barbara Remington. 7 in favor, 0 opposed, Carried.



No. 2016-074



Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint Kelly Charleson to replace Barbara Remington during her medical leave retroactive to September 3, 2015, and continuing through the month of November, 2015. Mr. Saiff explained that Kelly was doing a fine job as a substitute Teaching Assistant in the CSE office while B. Remington is recovering from surgery. 7 in favor, 0 opposed, Carried. [K. Charleson will be paid at ½ of Step 1 of the Teacher Salary schedule, a rate of $107.74 per diem. K. Charleson is certified in three areas of education.]



No. 2016-075


Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by T. Zellweger to appoint Toby Zenger as a part-time Physics Teacher during the spring semester of the 2015-2016 school year at a salary of $10,500. Mr. Saiff explained that with a need for upper level Mathematics offerings, Janet Learned’s schedule did not accommodate the section of Physics that she has taught over the past few years. Mr. Saiff stated that retired Physics teacher Toby Zenger is willing to return to the District to teach one section of Physics and Lab in Spring of 2016. 7 in favor, 0 opposed, Carried.




Mr. Saiff announced that the annual St. Lawrence-Lewis Counties School Boards Dinner Meeting with Regent Ouderkirk was scheduled for Wednesday, November 18, 2015, at Northwest Tech Center in Ogdensburg. Reservations will be made for Mr. Saiff to attend.



No. 2016-076





Motion made by T. Zellweger and seconded by W. Witherell to accept the Bus Fleet Status Report as presented. Mr. Saiff stated this chart allowed the Transportation unit to keep a schedule of the integrity of the buses. Mr. Saiff reviewed the attached Bus Fleet Status Report with the Board and discussed the overall condition of the bus fleet. Mr. Saiff noted that he had met with Frank Barney and Ira Miller and that their recommendations would be to sell Buses 90, 92, and 93, and to purchase two new buses in the 2016-2017 school year. Mr. Saiff added that the annual undercoating program is extending the life of the bus fleet overall by reducing the amount of oxidation that the frames are exposed to as the result of sand and salt that are applied to the roads in the winter, but that a local undercoating provider should be considered. It was also recommended to follow a five-year depreciation schedule of the buses rather than an eight-year schedule. 7 in favor, 0 opposed, Carried.



No. 2016-077


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CPSE for three students and of the CSE for fourteen students as attached. 7 in favor, 0 opposed, Carried.




V. Doll reported on B. Reid’s Elementary update. Miss Doll noted that interim assessments were given and data analysis meetings would be held this week. The first Spot Check of the year was completed. Many teachers attended Staff Development Day which pertained to “Leaders of Their Own Learning.” V. Doll stated that the Smart Principals’ Recess Plan has been implemented smoothly, and some Recess Tickets had been given out. The most recent Character Trait Education vocabulary work was “Focus”. Miss Doll said that Elementary Open House was well attended. In Ms. Reid’s notes were special thanks to Elizabeth White for coordinating the Adirondack Museum visit for elementary and middle school students. Additionally, B. Reid wrote to the Board that she was in New York City that evening at a NYSSBA conference presenting to others on Instructional Rounds.


Miss Doll said that events at the Junior-Senior High School included College Night and Open House. V. Doll thanked Melissa Scudder for putting together College Night, and noted that some state-wide and national colleges were represented in addition to the local universities. The informational night highlighted what goes into financial planning and what resources are available to prospective students. V. Doll shared that Junior-Senior Open House was also successful, and turnout was high in the evening – possibly due to it having been scheduled the same day that boys and girls teams were playing. Miss Doll noted that holding Open House in the Cafeteria was a nice opportunity for parents to see all of their child’s teachers.


V. Doll explained the Junior-Senior High School goals she and teachers were working on, such as academic vocabulary that is seen often in Common Core assessments, bellringers, and guiding teachers in creating their own activities to develop close reading. Miss Doll said a current goal is determining how to standardize close reading as a high school and clarify how the Common Core curriculum is suggests doing so.


Miss Doll said she is also working on providing college credit level courses for students beyond what SUNY Potsdam is currently offering. V. Doll said she has been investigating what North Country Community College, which utilizes a very standardized process for offering college-level classes to secondary school students. She added that NCCC charges a reasonable price of $60.00 per course, and that the credits are very transferrable. Miss Doll concluded by stating she hoped to get letter requesting course offerings to NCCC’s Registrar Office soon.


W. Remington thanked V. Doll for the updates.




The Board received a copy of the 2015 Trial Balance Report of School Taxes, an article from NYSSBA On Board, the Agenda and draft of Minutes from the Town of Parishville Regular Board Meeting, Issue 2 of Panther Press, and a list of Upcoming Events.



No. 2016-078


Motion made by T. Zellweger and seconded by J. Young to go into Executive Session at 8:42 P.M. to discuss personnel matters. 7 in favor, 0 opposed, Carried.




J. Corcoran, M. Hann, and M. Robinson left the meeting at 8:42 P.M.




At 9:00 P.M. the Board President announced that the meeting would reconvene.



No. 2016-079


Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to approve the appointment of Claudia McIntosh as 0.5 Teaching Assistant and 0.5 Teacher Aide for the 2015-2016 school year retroactive to September 3, 2015. 7 in favor, 0 opposed, Carried. (C. McIntosh’s Teaching Assistant position will be paid at 1/4 of Step 1 of the Teacher’s Salary Schedule as outlined by the current Teachers’ Contract.)



No. 2016-080


Motion made by J. Young and seconded by T. Zellweger to adjourn at 9:01 P.M. 7 in favor, 0 opposed, Carried.








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