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October 20, 2014 Board of Education Meeting Minutes

 

October 20, 2014

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by Board President Ward Remington in the conference room on the above date.                                                                                         

 

 

ROLL CALL

 

Present:      J. McGill, B. Remington, W. Remington, H. Simmons, D. Taylor, R. White, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent:      None.

 

Others:       S. Hartson, B. Reid, M. Robinson, R. Stewart, and R. Votra

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

Rodney Votra introduced himself as Town Supervisor of Parishville.  Mr. Votra stated he appreciated Mr. Saiff attending a recent town board meeting, extending his hand to share services.  R Votra said he would like to reciprocate, and offered the town could do to work with school Board in an effort to better the community.  Mr. Votra provided members of the Board with a handout of a history of himself and his role with the town.  W. Remington thanked Mr. Votra for attending.  Mr. Saiff stated he appreciated R. Votra’s gesture, and intends to attend the town’s future board meetings.

 

 

 

R. Votra left the meeting.

 

 

STUDENT/TEACHER

RECOGNITION

 

Ms. Reid introduced Miss Colleen Cotey as the District’s recently hired Pre-Kindergarten Teacher/RtI Coordinator.  B. Reid stated C. Cotey completed a Reading Internship through SUNY Potsdam at Norwood-Norfolk Central School last year.  Miss Cotey said the year has been off to a great start and that everyone has been very welcoming. 

 

B. Reid also introduced the three Reading Interns from SUNY Potsdam for the 2014-2015 school year; Erin Casey as the full-time intern, Miss Elizabeth Hudson as the morning intern, and Courtney Tripp as the afternoon intern.  E. Casey said she was excited for this opportunity and enjoys working with Ms. Rose Rivezzi and the students to develop Literacy skills.

 

Ms. Reid noted Elizabeth Hudson assists her with hall duty in the morning.  B. Reid stated Miss Hudson also completed one of her student teaching placements with Kindergarten Teacher, Lori Knowles.  E. Hudson shared that she was from Long Island, attended SUNY Potsdam, and is learning a great deal during her time here. 

 

B. Reid added that Courtney Tripp often substitute teaches in the morning in addition to her half-time Reading Internship.  Miss Tripp said she was from Plattsburgh, obtained her undergraduate degree last semester and is now working towards her Master’s degree.  C. Tripp stated working with Ms. Rivezzi has been amazing and rewarding.  Miss Tripp said she was pleased to be a part of the school and community. 

 

Ms. Reid regarded the District had another great team of Reading Interns.  W. Remington thanked all four new faculty members for attending and welcomed them to Parishville-Hopkinton Central School. 

 

B. Reid noted that instead of Student of the Month, students are now recognized as Very Important Panthers, with the hope that by the end of the year every elementary student will have been acknowledged.  Ms. Reid noted Paw Ticket winner Nathan White, Grade 3, received a T-shirt donated by the PTSA and a pizza from Kunoco.

 

Mr. Stewart stated that several groups of the District’s students had attended outings, such as college fairs and geology trips.  B. Stewart was proud to report that he has heard back that we have polite, courteous, and well-mannered students.

 

 

 

E. Casey, C. Cotey, E. Hudson, and C. Tripp left the meeting at 7:38 P.M.

 

 

No. 2015-063

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the September 15, 2014, regular meeting as typed and delivered to Board Members.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-064

TREAS. REPORTS

Motion made by J. Young and seconded by T. Zellweger to approve the Treasurer’s Reports showing an available balance on hand as of September 30, 2014, as follows:

General Fund.................................................................................... $333,765.97

School Lunch Fund................................................................................ 6,545.94

School Lunch Savings.......................................................................... 57,593.10

Federal Fund.................................................................................................... -0-

Trust & Agency Fund............................................................................. 9,456.33

Payroll Fund.................................................................................................... -0-

Risk Retention (Property Loss Reserve – CLASS)................................ 45,004.18

Extra-Class Activities Fund.................................................................. 63,962.88

9 in favor, 0 opposed, Carried.

 

 

UPDATE ON

EXCEL PHASE II

PROJECT

 

Mr. Saiff commented on several areas of the project.  He noted the work in constructing a fence around the new generator had not yet begun.  Mr. Saiff stated when the generator was configured it was done so without a fuel pump.  Until the fuel pump is installed, the fence cannot be erected.   Mr. Saiff said he and Phil Squadrito did discuss the lack of tank with Argus, the engineer company.  Mr. Saiff added when the generator portion of the project was bid, the fuel tank was not included in the bid.  Had it been, the bids would have been approximately $11,000.00 more.  Mr. Saiff stated the Change Order with Watson Electric would be addressed as the next order of business. 

 

In addition, Mr. Saiff said the camera system is putting the project close to the end of the budgeted aid.  He noted the price from Watson Electric was still relevant, but that the District does not want to over expend on the equipment and put the aid in jeopardy.  Mr. Saiff stated he and M. Robinson would work with P. Squadrito as to whether cameras can be purchased out of this project, or will need to be done so through some alternate stream.   

 

 

No. 2015-065

CHANGE ORDER/

WATSON ELECTRIC

 

 

Motion made by T. Zellweger and seconded by J. Young to approve the Change Order from Watson Electric to include a fuel pump for the emergency generator.  Mr. Saiff explained this change order is to include the cost of the pump for the generator, as it was excluded from the engineering of the setup.  Because the cost is above $5,000.00 approval of the change order is required.  9 in favor, 0 opposed, Carried.  Mr. Saiff stated he would do his best to get a better explanation as to why the tank was left out. 

 

 

No. 2015-066

SCHEDULE APPROVAL

Motion made by J. Young and seconded T. Zellweger by to approve the following schedules for audit and payment:

School Lunch Fund.............................................................................. $8,064.95

Capital Fund …………………………………….... ……………...………...$73,651.15

Federal Fund........................................................................................ $1,211.83

General Fund.................................................................................... $406,301.55

Trust & Agency.................................................................................. $82,938.47

9 in favor, 0 opposed, Carried.

 

 

No. 2015-067

BUDGET TRANSFERS

Motion made by J. Young and seconded by T. Zellweger to authorize the Business Manager to make the necessary budgetary transfers as attached for the Months of June, July, August, and September, 2014.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-068

BUDGET REPORTS

Motion made by T. Zellweger and seconded by J. Young to accept the Budget Reports for the Months of June, July, August, and September, 2014, covering the period from July 1, 2014, through September 30, 2014.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-069

2015-2016 BUDGET CALENDAR

Motion made by JY and seconded by WW to approve the 2015-2016 Budget Calendar as presented and attached.  Mr. Saiff stated this calendar keeps the District Office, Administrators, and Business Office on track.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-070

EXTERNAL AUDIT RPT.    

 

Based upon the recommendation of the Audit Committee, Motion made by T. Zellweger and seconded by J. Young to accept the Audit Report for the 2013-2014 school year as submitted by S. Furgison.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-071

TAX ROLL ERROR

Based upon the recommendation of the Real Property Tax Office, Motion made by J. Young and seconded by T. Zellweger to approve an error involving property owned by Burdett Brandee (LC).  The error is due to the Assessor’s failure to write in the field book the Basic STAR Exemption for the property.  Once the STAR exemption has been applied, the result was a reduction of taxes in the amount of $418.00.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-072

SCHOOL AND MUNICIPAL ENERGY COOPERATIVE OF WESTERN NEW YORK MEMBERSHIP AGREEMENT

Based on the recommendation of the Superintendent, Motion made by D. Taylor and seconded by B. Remington to approve the updated municipal agreement with School and Municipal Energy Cooperation (SMEC) of Western New York. Mr. Saiff explained the District purchases kilowatts of energy in bulk from this Cooperative, and thus is given a lower rate.  Mr. Saiff stated this agreement has worked in the past for a number of years, but because some language in the agreement has been updated SMEC has asked subscribing Boards of Education to approve the new agreement.  M. Robinson noted there were no changes in the agreement that affected existing numbers.  J. McGill in favor, B. Remington in favor, W. Remington in favor, H. Simmons in favor, D. Taylor in favor, R. White in favor, W. Witherell abstained, J. Young in favor, Carried.

 

 

No. 2015-073

2014-2015 BUS FLEET STATUS RPT.

 

 

 

Motion made by J. Young and seconded by T. Zellweger to accept the Bus Fleet Status Report as presented.  Mr. Saiff stated this chart allowed the Transportation unit to keep a schedule of the integrity of the buses.  Mr. Saiff reviewed the attached Bus Fleet Status Report with the Board and discussed the overall condition of the bus fleet.  Mr. Saiff noted that he had met with Frank Barney and Ira Miller and that their recommendations would be to trade in Buses 89 and 91, with the two buses purchased for the 2014-2015 fiscal year – both 60 passenger – to replace Buses 89 and 91.  Mr. Saiff noted the annual undercoating program is extending the life of the bus fleet overall by reducing the amount of oxidation that the frames are exposed to as the result of sand and salt that are applied to the roads in the winter.  It is recommended to continue this program, included with new bus purchases.  It is the assessment of the Head Motor Mechanic and Director of Maintenance, Operations, and Transportation that no bus purchases will be necessary for the 2015-2016 school year.  J. Young asked if the dump/plow truck would be put out to bid.  Mr. Saiff noted the truck was still in excellent shape and had low mileage.  However, Mr. Saiff added, a tractor with accessories would be worth looking into.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-074

LONG-TERM SUBSTITUTE/

T. TENEYCK

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to appoint Tara TenEyck Long-Term Substitute for the duration of the maternity leave of Kindergarten teacher Amy Wilkes.  9 in favor, 0 opposed, Carried.

 

(T. Teneyck will be paid per diem at Step 1 of the Teachers’ Salary Schedule retroactive to October 6, 2014.)

 

 

No. 2015-075

PART-TIME TEACHING ASSISTANT IN MATHEMATICS/
C. PHIPPEN

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to appoint Cheryll Phippen as Part-Time Teaching Assistant in Mathematics retroactive to September 9, 2014.  9 in favor, 0 opposed, Carried. 

 

(C. Phippen will be paid at .25 of Step 1 of the Teachers’ Salary Schedule.)

 

 

No. 2015-076

LETTER OF RESIGNATION/
N. EAKINS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to accept a letter of resignation from Nancy Eakins from her position as Kitchen Aide effective September 26, 2014.  9 in favor, 0 opposed. Carried.

 

 

No. 2015-077

CAFETERIA/PLAYGRND. MONITOR/N. EAKINS

 

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint Nancy Eakins to the position of Cafeteria/Playground Monitor retroactive to September 29, 2014.  9 in favor, 0 opposed, Carried.  N. Eakins’ prior service will be considered when determining her pay rate. 

 

 

No. 2015-078

PART-TIME KITCHEN AIDES/W. CRUMP/
J. LATIMER

 

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by B. Remington to appoint Wendy Crump and Jonathan Latimer Part-Time Kitchen Aides.  Mr. Saiff said four candidates were interviewed for the two available positions – one created by N. Eakins’ position change and the other from an employee that resigned the previous month.  Mr. Saiff noted W. Crump is very positive and upbeat, and that she has been faring very well as a substitute in the position formerly held by N. Eakins (4.75 hours per day).  Mr. Saiff stated J. Latimer would be appointed to the 2.75 hour per day Kitchen Aide position as dishwasher.  Mrs. Crump and Mr. Latimer will be paid at the rate of $9.21 per hour.  W. Crump’s appointment will be retroactive to October 1, 2014.  J. Latimer’s appointment will be effective October 24, 2014.  9 in favor, 0 opposed, Carried. 

 

 

 

No. 2015-079

LEAD CUSTIODIAN RETROACTIVE PAY/
J. REED

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to appoint John Reed Lead Custodian retroactive to January 9, 2006 and appropriate the funds due to J. Reed, as per contract, since January 9, 2006 until March 31, 2014.  Mr. Saiff stated during that a detail in the contract of the Non-Teaching Unit had been overlooked; the Lead Custodian is entitled to a stipend in addition to his or her salary.  Mr. Saiff also noted he had spoken with the former superintendent to ascertain if Mr. Reed had been serving in that position historically since the time Andrew Taylor was appointed Director of Maintenance, Operations, and Transportation in January of 2006, and confirmed that Mr. Reed had.  9 in favor, 0 opposed. Carried.

 

                    

 

 

No. 2015-080

VOLUNTEER BOYS’ BASKETBALL COACH/
G. SNELL

Based on the recommendations of the Superintendent and Athletic Director, Motion made by T. Zellweger and seconded by W. Witherell to approve Gary Snell as unpaid volunteer Boys’ Basketball Coach for the 2014-2015 school year.  Mr. Saiff noted Michael Walter requested the assistance of Mr. Snell, as Gary had done an excellent job last year as assistant coach.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-081

2014-2015ADDITIONAL SUBSTITUTES

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to appoint individuals interested in substitute work for the 2014-2015 school year on the attached list.  9 in favor, 0 opposed, Carried. 

 

 

No. 2015-082

TRANSPORTATION CONTRACT/B. CLAFFEY

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the transportation contract between the District and Barbara Claffey, so that Ms. Claffey may transport her grandson who currently resides in another District, to the District should the need arise, and receive reimbursement for mileage while the student is in the vehicle.  Mr. Saiff noted this method was more cost effective for the District.  While currently Norwood-Norfolk Central School is assisting in getting the student to Potsdam Central School, then from Potsdam Central to our District.  Mr. Saiff stated that should there arise difficulty in that arrangement, the student’s grandmother, Barbara, has agreed to transport the student.  9 in favor, 0 opposed, Carried. 

 

 

No. 2015-083

SENIOR CLASS TRIP PROPOSAL

Based on the recommendation of the Superintendent, Motion made by D. Taylor and seconded by T. Zellweger to approve the overnight Senior Class Trip to Boston, Massachusetts.  The trip will be two days and one night; Friday, May 22-Saturday, May 23, 2015.  Mr. Saiff noted the senior class officers and advisors had narrowed their scope, included an itinerary, and he felt that this would be a sensible trip.  Mr. Stewart stated the class would continue fundraising to reduce the cost per student.  He also noted behavioral expectations for before and during the trip would be conveyed to the students.  9 in favor, 0 opposed, Carried.   

 

 

No. 2015-084

SENIOR HIGH BAND AND CHORUS TRIP PROPOSAL

Based on the recommendation of the Superintendent, Motion made by D. Taylor and seconded by J. Young to approve the three-day, two-night Senior High Band and Chorus Trip to New York City.  B. Remington asked if each individual child would be paying out of pocket.  Mr. Cannamela responded that each child would be responsible for the cost of the trip.  Mr. Stewart stated chaperones would be with the students at all times.  The trip will be April 24-26, 2015.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-085

TRANSPORATION CONTRACT/T. MARTIN

 

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the transportation contract between the District and Tabitha Martin, so that Ms. Martin may transport her son, one of the District’s students, to Community Connections in Canton, New York and receive reimbursement for mileage while the student is in the vehicle.   Mr. Saiff stated this arrangement was more economical than sending a bus to Canton for one student.  He noted this agreement would most likely only be utilized for several weeks until other transportation is feasible.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-086

SEALED BIDS/EXCESS BUS GARAGE EQUIPMENT AND MATERIALS

Motion made by J. Young and seconded by D. Taylor to accept the bids as attached.  Mr. Saiff informed the Board that two individuals provided sealed bids for the excess equipment and materials from the Bus Garage.  The sealed bids were opened at 9:00 A.M. on Tuesday, September 30th, 2014.  Mr. Saiff reviewed the chart of bids and noted equipment and materials were awarded to the highest bidder of each item.  Sales of the materials and equipment totaled $1,285.00.  9 in favor, 0 opposed, Carried.

 

 

No. 2015-087

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CSE for nine students as attached.  9 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

B. Reid announced the school year seemed to be flying by.  Ms. Reid noted the traditional fall events such as the Scholastic Book Fair and Open House, which she stated was very successful.  Ms. Reid stated the Very Important Panther program was running well and the first issue of Panther Press had been run and distributed.  B. Reid also mentioned the Early Release date held on October 3rd was very productive and that the first round of progress reports had been completed, as well as the first cycle of academic interventions. 

 

Ms. Reid noted the District underwent an audit of federal grant monies.  B. Reid stated M. Robinson and she spoke with the auditor, and the program was cited on only one minor detail. 

 

B. Reid said she was looking forward to more Fall events, such as the first annual Fall Pumpkin Festival which will be displayed in the Cafeteria.  Ms. Reid invited Board members to attend the Halloween parade at 1:15 on Friday, October 31st.  B. Reid announced Story Time with Santa would be held at 6:00 P.M. on December 9th.   Ms. Reid stated instead of in the Fall, Grandparents’ Day would be held on a Saturday at the end of January.  It is her hope that children will actually get to spend time with their grandparents and do activities, crafts, and a photo booth.  B. Reid added that many grandparents still work and that she would like to try to invite them to the school on a Saturday. 

 

Ms. Reid shared that English Language Arts and Mathematics New York State scores will be discussed in November.

 

R. Stewart updated the Board on District’s Vocabulary Initiative.  Mr. Stewart noted the vocabulary words were promoted across disciplines, concentrating on five words at a time.   He stated the first set of words had just concluded and teachers are on to imparting five new words – Infer, Verify, Claim, Theory, and Hypothesis.  R. Stewart said it is the intention of teachers, staff, and himself to keep these words in students’ forefront via announcements, word walls, and the like. Mr. Stewart said faculty members are feeling out strategies to see what does and does not work for vocabulary development.  He noted there are pre-tests and post-tests on the specific words.  He stated he felt the implementation is going well so far.   R. Stewart said ELA and Math teachers are continuing with curriculum mapping, a process he feels is so far going well. 

 

W. Remington thanked B. Reid and R. Stewart.   

 

 

INFORMATION

The Board received a copy of a Trial Balance Report of School Taxes, correspondence to parents of a student, correspondence from the Superintendent of Norwood-Norfolk Central School District, correspondence from the President of the Board of Education of the Ogdensburg City School District, the Agenda and draft of Minutes from the Town of Parishville Regular Board Meeting, issue 2 of Panther Press, and a list of Upcoming Events.

 

 

No. 2015-086

EXECUTIVE SESSION

Motion made by T. Zellweger and seconded by J. Young to go into Executive Session at 8:30 P.M. to discuss personnel matters.  9 in favor, 0 opposed, Carried.

 

 

 

M. Robinson left the meeting at 8:30 P.M.

 

 

 

At 9:22 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2015-087

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 9:23 P.M.  9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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