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October 21, 2013 Board of Education Meeting Minutes

 

October 21, 2013

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by T. Zellweger in the conference room on the above date.

 

 

ROLL CALL

 

Present: B. Remington, W. Remington – 7:48 P.M., H. Simmons, D. Taylor, R. White, F. Wilhelm, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: None.

 

Others: W. Codington, B. Fairchild, S. Hartson, J. Learned, K. Pullano, B. Reid, M. Robinson, C. Sanja – 7:42 P.M., R. Stewart, and K. Tremper.

 

 

QUORUM

Quorum of five established.

 

 

STUDENT/TEACHER

RECOGNITION

 

Ms. Reid introduced Whitney Codington as the District’s School Psychologist to replace Mary Kay Hafer. B. Reid stated Whitney is from Amsterdam, New York, is a recent graduate from the University of Connecticut, and is now employed by BOCES. Ms. Reid told the Board that Miss Codington has already completed a few re-evaluations and is getting to know the District’s Special Education team. Ms. Reid also stated the staff enjoy having Miss Codington here. Mr. Saiff and the Board thanked W. Codington for attending.

 

Whitney Codington left the meeting at 7:40 P.M.

 

B. Reid announced that 1st grade student James Butcher, who was new to the District this fall, was selected as the Paw Ticket Winner for September. James received Clarkson Hockey tickets donated by Clarkson and a coupon for a free pizza donated by Kunoco.

 

B. Reid recognized Students of the Month of September for exhibiting the Character Traits Kindness and Friendship: Raeanne Durham - Mrs. Knowles’ Kindergarten; Katline Richards - Mrs. Wilkes’ Kindergarten; Alivia Sochia - Mrs. Mitchell’s First Grade; James Butcher - Mrs. White’s First Grade; Alexys Bond - Mrs. Mason’s Second Grade; Luke Phippen - Mrs. Shannon’s Grade 2; Jared Dietz - Mrs. Clark-Vallance’s Third Grade; Kailey Crump - Mr. Brand’s Third Grade; Melody Hannon - Ms. Pcolar’s Fourth Grade; Rylee Wells - Ms. Pahler’s Grade 4; Sean Shannon - Ms. Rose’s Fifth Grade; Caleb Knowles – Mrs. Todd’s Fifth Grade; Heather Kearney - Miss Corocoran’s Sixth Grade; Jade Shantie - Mr. VanLeuven’s Sixth Grade.

 

R. Stewart recognized Kayla Bedore as Health Student of the Month for demonstrating academic effort, skill, and organization. Mr. Stewart stated it is honorable to have someone from Parishville-Hopkinton School selected, as many students from many districts attend Seaway Technical Center.

 

 

QUESTIONS FROM PUBLIC & PRESS

Kelly Pullano introduced herself and expressed her support for making available a Girls’ Junior Varsity Soccer team. Mrs. Pullano stated there were 34 girls currently on the Modified team. With 11 student-athletes playing at one time, there are enough participants for three teams. Thirty players are on the Varsity Team in grades 8-12. Mrs. Pullano reviewed with the Board some information concerning reestablishing a Girls’ Junior Varsity Soccer Team. K. Pullano then introduced Kari Tremper, who has worked with the student-athletes on the Girls’ Modified Soccer team. K. Pullano noted K. Tremper is willing to coach a Junior Varsity Soccer team without stipend. K. Pullano stated she attended the meeting to receive approval for funding the Junior Varsity Soccer team, or permission to fundraise for the program. R. Stewart shared with the Board that if K. Tremper were to offer her coaching services without the stipend of $2,566.66, $3,228.72 would be the amount necessary to fund the program, which would need to be considered in the budget. K. Tremper added that the forecasted numbers for next year’s season are 32 participants on the Girls’ Varsity Soccer team and 42 girls on the Modified Soccer team. T. Zellweger thanked K. Pullano and K. Tremper for attending.

 

 

 

Kelly Pullano and Kari Tremper left the meeting at 7:38 P.M.

 

 

No. 2014-056

MINUTES

 

Motion made by J. Young and seconded by H. Simmons to approve the Minutes of the September 16, 2013, regular meeting as typed and mailed to Board Members. 8 in favor, 0 opposed, Carried.

 

 

 

Catherine Sanja arrived at the meeting at 7:42 P.M.

 

 

No. 2014-057

TREAS. REPORTS

Motion made by J. Young and seconded by H. Simmons to approve the Treasurer’s Reports showing an available balance on hand as of September 30, 2013, as follows:

General Fund 17,587.29

School Lunch Fund 4,111.74

School Lunch Savings 55,745.82

Federal Fund 0.03

Trust & Agency Fund 9,652.83

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,986.14

Extra-Class Activities Fund 57,038.33

8 in favor, 0 opposed, Carried.

 

 

UPDATE ON

EXCEL PHASE II

PROJECT

 

Mr. Saiff informed the Board that the project is moving along quite well, and progress is now observable. He stated bids from four electrical contractors were received. Mr. Saiff noted he will make a recommendation for a Prime Contractor in New Business. Mr. Saiff said he had spoken with Craig Lalone at BOCES, and that Craig is researching some quotes for wireless access points and security cameras, with the intention that both can be controlled from a similar system. M. Robinson and Mr. Saiff are investigating the price of the security cameras and the technical hardware installed in the wireless system.

 

 

No. 2014-058

SCHEDULE APPROVAL

Motion made by J. Young and seconded D. Taylor by to approve the following schedules for audit and payment:

School Lunch Fund $5,867.73

Capital Fund ……………………………………... ……………...….$1,050.00

Federal Fund $19,791.24

General Fund $224,204.11

Trust & Agency $80,538.10

8 in favor, 0 opposed, Carried.

 

 

No. 2014-059

BUDGET TRANSFERS

Motion made by J. Young and seconded by H. Simmons to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of September, 2013. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-060

BUDGET REPORTS

Motion made by J. Young and seconded by B. Remington to accept the Budget Reports for the Month of September, 2013, covering the period from July 1, 2013, through September 30, 2013. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-061

2014-2015 BUDGET CALENDAR

Motion made by J. Young and seconded by F. Wilhelm to approve the 2014-2015 Budget Calendar as presented and attached. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-062

EXTERNAL AUDIT RPT.

 

Based upon the recommendation of the Audit Committee, Motion made by J. Young and seconded by F. Wilhelm to accept the Audit Report for the 2012-2013 school year as submitted by S. Furgison. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-063

EXCEL PROJECT BID OPENING RECOMMENDATION

Mr. Saiff reviewed with the Board a spreadsheet by King & King of the bid tabulations from four contractors for the 2013 EXCEL Renovation Electrical Project. However, Kevin Poor of Collins-Hammond Electrical Contractors withdrew his bid for the project after the company realized they had made an error in the bid. Phil Squadrito of King & King recommended Watson Electric, Inc. be contracted for the electrical portion of the EXCEL Project. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to accept the Capital Project Bid from Watson Electric. 8 in favor, 0 opposed, Carried.

 

 

REQUEST FROM THE TOWN OF PARISHVILLE

Mr. Saiff stated he had met with three members of the Parishville Bicentennial committee; Connie McGuire, Robert Wickwire, and Joe McGill. Mr. Saiff said the committee had requested to use the District’s Auditorium on March 18, 2014 for a presentation of the Town’s history, composed by Bob LaRue, followed by a cake reception in the Cafeteria. Mr. Saiff shared that the music department will also be helping with entertainment. The Committee has been sent a Request for School Use form. Mr. Saiff also noted the Committee is planning a summer celebration on July 25th-27th, 2014, with three main sites of activity – the beach, downtown, and the Firemen’s Hall and Field. Vendors, crafts, and musicians are sought for the venues.

 

 

 

Ward Remington arrived at the meeting at 7:48 P.M.

 

 

No. 2014-064

TAX ROLL ERRORS

Based upon the recommendations of the Real Property Tax Office, Motion made by J. Young and seconded by W. Witherell to approve: The first error involving property owned by Brandon Lashomb. The error is due to the Assessor’s failure to write in the field book the Basic STAR Exemption for the property. Once the STAR exemption has been applied, the result was a reduction of taxes in the amount of 320.37. The second error involved property owned by Lawrence Hopsicker. Per the assessor, this parcel should have received an Enhanced STAR Exemption. Only the Basic STAR was applied. This difference was $370.00. The third error regarded property owned by Dave and Robin Harper, Jr. The error occurred as a result of failure to lower the assessment before March 1, 2013. The assessment was to change to $17,900, but was not written in the assessor’s field book. The difference was $129.89. The final property, owned by Gerald and Bonnie Snell, should have received an Enhanced STAR exemption, which was corrected last year but not put on the 2013 Final Assessment Roll. The amount due should have been zero, a difference of $452.94. 9 in favor, 0 opposed, Carried.

 

 

No. 2014-065

BUS FLEET STATUS RPT.

Mr. Saiff reviewed the attached Bus Fleet Status Report with the Board and discussed the overall condition of the bus fleet. Mr. Saiff noted that he had met with Andy Taylor and Ira Miller and that their recommendations would be to trade in Buses 85 and 88, and purchase two buses for the 2014-2015 fiscal year - one 60 passenger and one 66 passenger to replace Buses 85 and 88. Mr. Saiff noted the annual undercoating program appears to be extending the life of the bus fleet overall by reducing the amount of oxidation that the frames are exposed to as the result of sand and salt that are applied to the roads in the winter. It is recommended to continue this program, included with new bus purchases, effectively reducing the District’s need to purchase two buses per year. Motion made by J. Young and seconded by W. Witherell to accept the Bus Fleet Status Report as presented. 9 in favor, 0 opposed, Carried.

 

 

No. 2014-066

LTR. OF RESIGNATION/

W. MCALOON

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to accept Wallace McAloon’s letter of resignation from his position as a Bus Driver effective September 20, 2013. The Board wishes him the best. 9 in favor, 0 opposed, Carried.

 

 

No. 2014-067

BUS DRIVER/J. BURNS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to appoint John Burns as a Bus Driver retroactive to September 23, 2013. 9 in favor, 0 opposed, Carried. J. Burns’ appointment would be probationary for a period of one year, commencing September 23, 2013 and ending September 23, 2014.

 

 

No. 2014-068

GIRLS’ VARSITY BASKETBALL COACH/

J. BARTHOLEMEW

Based upon the recommendation of the Superintendent and Athletic Director R. Stewart, Motion made by H. Simmons and seconded by J. Young to appoint Justin Bartholomew Girls’ Varsity Basketball Coach for the 2013-2014 Season. 9 in favor, 0 opposed. Carried.

 

 

No. 2014-069

GIRLS’ MODIFIED BASKETBALL COACH/

A. MASON

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by R. White to appoint Alfred Mason Girls’ Modified Basketball Coach for the 2013-2014 Season. 9 in favor, 0 opposed. Carried.

 

 

No. 2014-070

BOYS’ MODIFIED

BASKETBALL COACH/

J. STORIE

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to appoint Justin Storie Boys’ Modified Basketball Coach for the 2013-2014 Season. 9 in favor, 0 opposed. Carried.

 

 

No. 2014-071

AREA 6 NYSSBA DIRECTOR/

W. ROGERS

The Board discussed two candidates for the position of Area 6 NYSSBA Director; Wayne Rogers of Malone Central School District and William Sommerfield of Massena Central School District. Motion made by F. Wilhelm and seconded by J. Young to endorse W. Rogers as Area 6 New York State School Boards Association Director. 9 in favor, 0 opposed. Carried.

 

 

No. 2014-072

REVISED Staff Use of Computerized Information Resources BOARD POLICY

The Board reviewed revisions to the Staff Use of Computerized Information Resources policy as recommended by the Erie I BOCES Policy Service, reflecting more current definitions and vernacular. The Policy addresses use of personal devices in regard to accessing the District’s wireless network. The District discourages use of the wireless network on personal devices for personal purposes. The policy has also been revised to include advances in technologies and more recent websites. This is the first of two readings required for policy adoption. Motion made by J. Young and seconded by W. Witherell to approve the revised Staff Use of Computerized Information Resources policy as presented 9 in favor, 0 opposed, Carried.

 

 

No. 2014-073

MUSICALITY DONATIONS

Mr. Saiff informed the Board that the school had received several donations from various companies totaling $270.00 for the Kids are Key Program Musicality fundraiser. This is the second year Amanda Mason has organized the program. Amanda will make a presentation to the music teachers at the Jr.-Sr. High School Winter Concert in December. If additional donations are received, Mr. Saiff will notify the Board so that they can be formally accepted. Motion made by J. Young and seconded by D. Taylor to accept the generous donations from JPROULX, INC., Pat Collins Real Estate, JJ Brokers, LLC, Roger Linden, and SeaComm Federal Credit Union to the PHCS Music Department. 9 in favor, 0 opposed, Carried.

 

 

No. 2014-074

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the recommendations of the CPSE for 1 student and of the CSE for 13 students as attached. 9 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

B. Reid announced the Elementary Faculty, Staff, and Students have been busy since September’s Board meeting. Ms. Reid noted a great turnout at the Elementary Open House on September 25th, and also stated many nice comments from the community were received regarding Grandparents’ Day on October 10th. Ms. Reid stated the first Pride Day was held September 30th. Clarkson again donated hockey tickets, and pizzas were donated by Kunoco. The PTSA donated Panther gear. Ms. Reid was pleased to say many prizes will be given out throughout the year to encourage good behaviors.

 

B. Reid imparted that, aligning with the Board goal of developing Data Driven Instruction, the first round of interim assessments were drafted at the October 11th Staff Development Day workshop using eDoctrina. This week, she said, teachers are administering their first interim assessments. On Friday, October 25th, the first round of Analysis Meetings will be held after students are dismissed for Early Release. Teachers will investigate answers by students to each question. This data will assist teachers in selecting students that would benefit from reteaching the material.

 

Ms. Reid stated revisions to the Report Card are currently underway to reflect implementation of Common Core State Standards, as the old format no longer matches the curriculum that is now taught. B. Reid noted the Elementary staff have gladly pitched in to offer suggestions. Ms. Reid anticipates feedback from the parent community as the report cards will no longer reflect percentages or letter grades, but an achievement scale of 1-4 to reflect learning Common Core State Standards. B. Reid would like to conduct a proactive meeting to familiarize parents with the format before report cards go out. She noted the staff is doing an excellent job, keeping open minds, and remaining positive. Ms. Reid also noted there are many concerns about the Mathematics Curriculum, as it is very different from years past and this is the first year of full module implementation.

 

B. Reid exclaimed playground fundraising had surpassed the $5,000.00 mark, and that she is looking forward to the Display My Art Fundraiser to obtain additional funds for the playground. In closing, B. Reid invited Members of the Board to come in for the Elementary Halloween Parade on October 31st at 1:30 P.M.
 

R. Stewart stated Common Core State Standards are being implemented in the Jr. and Sr. High School as well. Grades 7 and 8 are progressing. With one module of High School English available, he and staff are concentrating on the shifts and considering what will come next in High School English. Mr. Stewart stated teachers are staying positive and doing their best. Though the timeline is challenging, R. Stewart sees the shifts as a good thing.

 

Mr. Stewart noted Jr./Sr. Open House was held October 10th. R. Stewart arranged a table with a great deal of information about Common Core State Standards. He stated 82 parents came, which is 23 more than attended last year. Mr. Stewart proposed many parents are obtaining their information off the portal, and are thus not coming in as much. He felt this could also be considered a good thing.

 

R. Stewart informed the Board that a lockdown drill was held on September 20th. Several State Troopers attended and were very impressed at how well the drill operated. Following the drill the Troopers shared feedback and ideas for future lockdowns, such as naming the hallways and placing “street signs” on them so that Troopers could easily identify precise locations in the school. The Troopers also recommended a system for mass notification to parents and the community. This would inform parents where children can be picked up and what is happening. Mr. Stewart said there will be another lockdown drill sometime this week.

 

 

No. 2014-076

REQUEST FOR EMERGENCY PET SHELTER/C. MAGUIRE

Mr. Saiff shared with the Board a letter from Connie Maguire asking permission for part of the bus garage to be used in the event of an evacuation to house crated household pets, with the crates being provided by the New York State Department of Agriculture and Markets and the St. Lawrence County Public Health Department. Mr. Saiff stated that as an agreement with the Red Cross, the District and Bus Garage are a shelter in the event of an emergency. Should an emergency occur people would be able to shelter their pets in the same facility that they are staying. Should the Board agree to this proposal, C. Maguire will submit a notice on behalf of the town. Motion made by F. Wilhelm and seconded by D. Taylor to include the Bus Garage as a pet shelter. 9 in favor, 0 opposed, Carried.

 

 

INFORMATION

The Board received a copy of a form for “The BackPack Program”, an article pertaining to Legal and Economic Concerns Related to Solar Power Projects, and a list of Upcoming Events.

 

 

No. 2014-077

EXECUTIVE SESSION

Motion made by J. Young and seconded by H. Simmons to go into Executive Session at 8:34 P.M. to discuss contractual matters. 9 in favor, 0 opposed, Carried.

 

 

 

Benny Fairchild, Janet Learned, Michael Robinson, and Catherine Sanja left the meeting at 8:34 P.M.

 

 

 

At 8:59 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2014-076

ADJOURNMENT

Motion made by J. Young and seconded by H. Simmons to adjourn at 9:00 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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