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September 15, 2014 Board of Education Meeting Minutes

 

September 15, 2014

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:31 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present:      J. McGill, W. Remington, H. Simmons, R. White, W. Witherell – 7:43 P.M., J. Young, T. Zellweger, and Mr. Saiff.

 

Absent:      B. Remington, D. Taylor

 

Others:       T. Baxter, B. Fairchild, S. Hartson, N. White, B. Reid, R. Remington, M. Robinson, and R. Stewart.    

 

 

QUORUM

Quorum of five established.

 

 

SENIOR CLASS TRIP

Nicole White stated to the Board that she and Rachael Remington researched several companies regarding estimates for the senior class trip.  Miss White provided the Board with a sample itinerary to serve as an example of activities the students might do given the chance.  N. White stated she expects quotes and agendas from different companies to be available in the weeks to come.  Miss White also said some options are closer to home.  She noted whichever trip is decided upon will most likely cost each student several hundred dollars, but that some companies are agreeable to monthly payments.  N. White indicated that all of the companies provide guards in the hallways of the hotels.  She emphasized to the Board that the senior class would like as much time as possible to fundraise the most amount of monies possible. 

 

Mr. Saiff asked Miss White to work closely with the class advisors as well as Mr. Stewart.  Mr. Saiff noted he would like more specific information to him by mid-October to be included as an item on the agenda for the October Board of Education meeting.  W. Remington noted to Miss White that Board action cannot be taken until more information, such as dates, location, and cost, is had. The Board thanked N. White and R. Remington for attending.   

 

 

STUDENT/TEACHER RECOGNITION

R. Stewart reminded members of the Board that Amanda Mason is hosting Musicality Saturday, September 27th, 2014.  Mr. Stewart stated that he would like to recognize Miss Mason for her fundraising efforts in advance.

 

 

No. 2015-045

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the August 18, 2014, regular meeting as delivered to Board Members.  7 in favor, 0 opposed, Carried.

 

 

No. 2015-046

TREAS. REPORTS

 

Motion made by J. Young and seconded by H. Simmons to approve the Treasurer’s Reports showing an available balance on hand as of August 31, 2014, as follows:

General Fund...................................................................................... $21,557.54

School Lunch Fund................................................................................ 2,864.99

School Lunch Savings.......................................................................... 62,592.10

Federal Fund................................................................................................. 0.01

Trust & Agency Fund............................................................................. 1,957.00

Payroll Fund.................................................................................................... -0-

Risk Retention (Property Loss Reserve – CLASS)................................ 45,003.07

Extra-Class Activities Fund.................................................................. 60,324.63

7 in favor, 0 opposed, Carried.

 

 

UPDATE ON

EXCEL PHASE II

PROJECT

 

Mr. Saiff introduced Phil Squadrito of King & King Architects to the Board of Education.  Mr. Saiff stated the wireless network, alarms, and clocks were functioning as expected, but noted the PA requires a change in the bell schedule.  He said the recent power outage may have had an effect on the bell system.  Mr. Saiff noted NCC was working on the system today.  He also indicated the security fence for the generator was near completion and that Watson Electric was currently working on that aspect of the project.

 

 

UPDATE ON BOOKS… THEN THE BEACH

Ms. Reid stated Mr. Brand was unable to attend this evening.  She noted twenty-six children were invited to participate in the program.  B. Reid stated time spent at school involved two-hour sessions of read alouds, reading online and one-on-one reading.  Ms. Reid shared that Christopher Brand provided her with statistics on the number of books read – an average of 32 books per child.   She said there were over 3,000 minutes of active listening, reading, and quizzing in comprehension. B. Reid stated teachers will know better after the fall assessments if students retained skills acquired by the previous June.  She noted she is confident that there will be a significant carryover.

N. 2015-047

BOARD POLICY/ STUDENT INDIVIDUALIZED EDUCATION PROGRAM: DEVELOPMENT AND PROVISION

The Board reviewed the revised board policy reflecting changes in language to include electronic storage and access of student IEPs.  The language added to the policy was recommended by Michelle Snell, Regional Special Education Associate.  Motion made by J. Young and seconded by T. Zellweger to approve the policy for Student Individualized Education Program:  Development and Provision, as presented and attached.  This is the second reading required for Policy adoption. 7 in favor, 0 opposed, Carried. 

 

 

 

R. Remington and N. White left the meeting at 7:41 P.M.

 

 

No. 2015-048

SCHEDULE APPROVAL

Motion made by J. Young and seconded by W. Witherell to approve the following schedules for audit and payment:

General Fund.................................................................................... $117,282.36

School Lunch Fund................................................................................... 918.98

Federal Fund............................................................................................. 424.35

Trust & Agency.................................................................................... 24,721.27

Capital Fund......................................................................................... 16,485.70

7 in favor, 0 opposed, Carried.

 

 

CAPITAL IMPROVMENTS UPDATE

Mr. Saiff exclaimed that Phil Squadrito was an asset to the District.  He reminded the Board that Mr. Squadrito was invited to the meeting this evening to discuss current and upcoming capital projects.   Mr. Saiff stated Mr. Squadrito has worked very well with the District on the two emergency projects with the bus garage and elevator in the last two years.  P. Squadrito shared a summary from the 2010 Building Condition Survey, an action requiring participation every five years.  He noted the survey assists in prioritizing capital improvements for the following five years.  Mr. Squadrito explained the State Education Department has really focused on the five-year plan included in your building conditions survey when reviewing submissions for capital projects.  Aid offered by the State will be allocated if particular areas of concern are included in the survey.  Mr. Squadrito also handed out a presentation outline by Carl Thurneau. 

 

Mr. Saiff noted it was important to start to plan for capital expenses as soon as possible in 2015.  P. Squadrito handed out an outline for capital outlay projects – plans that allow each district to complete up to a $100,000 project within a fiscal year.  Aid is reimbursable the following here.  Mr. Squadrito noted that other districts have used it for technology (cameras, security system) or have replaced carpeting.  He stated the best way is submitting a single contract while restricting the project to one building.  P. Squadrito signified projects must be completed in order for aid to be received. Mr. Saiff and W. Remington thanked P. Squadrito for attending. 

 

 

 

P. Squadrito left the meeting at 7:57 P.M.

 

 

AUDIT REPORT

UPDATE

Mr. Saiff noted that Sherry Furgison will have the complete audit ready for presentation at the October Audit Committee Meeting scheduled for 7:00 P.M. on October 20, 2014.

 

 

FINAL EXAM UPDATE

R. Stewart reviewed gains and decreases in various subjects of standardized tests among Grades 7 through 12.  In most of the Sciences, progress was made in proficiency and mastery, with the exception of Chemistry.  Science 8 yielded 79% proficiency.  Notably, there was 100% proficiency in Physics with a large jump in mastery percentage.  English Language Arts also saw proficiency and mastery gains across the grade levels.  Many students did well in Mathematics; Geometry, for example, saw 100% proficiency, 73% mastery.  This is significant given it was the first year students were tested after the Common Core State Standards had been implemented. 

 

Mr. Stewart indicated 93% proficiency, 66% mastery in U.S. History and Government.   He also noted 85% proficiency and 63% mastery in Global Studies.  R. Stewart stated that is the highest mastery the District has had in years for that particular course, and that in New York State, Global Studies is the most difficult Regents exam presented. 

 

New York State Common Core Assessments in Math 7 yielded 34% proficiency at the District, 11 points higher than at the St. Lawrence County level and one point higher than at the New York State level.  Seven students tested out of Math 8, meaning they took their assessment in Algebra.  Mr. Stewart noted that the 14% proficiency rate in Math 8 most likely would have been higher had the seven advanced students taken the Math 8 Exam, but noted the county achieved 18% proficiency and New York State 22%. He stated we had no idea what other schools did in terms of testing their advanced Mathematics students. 

 

R. Stewart stated the English Language Arts Common Core New York State Assessment yielded 31% proficiency in Grade 7 at this District, several points higher than the St. Lawrence County and New York State levels.  Grade 8 English Language Arts proficiency was much higher in our District (45%) than at the St. Lawrence County (30%) and New York State (36%) levels. 

 

W. Witherell questioned if extra assistance was offered in Mathematics.  Mr. Stewart responded that more help was actually given in English Language Arts.  R. Stewart said he cannot explain why scores increased so much in Math and dropped slightly in English.  He suggested this could be because more Common Core math skills were in place before the tests were taken.  

 

Mr. Stewart also noted attendance was slightly up to 95.6%, and the graduation rate was at 90%.  He said this year teachers and he would continue to implement Common Core State Standards throughout Grades 9-12, and refine instruction for Grades 7 and 8.  R. Stewart also stated teachers would be promoting Literacy across the content areas, with a focus on vocabulary.  He said vocabulary words would help students with thinking, test taking, and life in general. 

 

 

PTSA UPDATE

Mr. Saiff said that Allison Vitale had approached him recently with information regarding the District’s Parent-Teacher-Student Association. He stated Mrs. Vitale has been the acting president of this association and she indicated that participation is low or non-existent. He noted a wane in interest has occurred before.  Mr. Saiff explained she would like to continue fund raising and helping out at the District, but informed Mr. Saiff that she would like to dissolve the charter with the state association at this time. He noted Mrs. Vitale mentioned a booster club that serves more than athletics, and he responded that he would look in to the details of what that would involve before bringing any ideas to the Board for review and approval.

 

 

No. 2015-049

NY CLASS AMENDMENT

Mr. Saiff stated the NY CLASS amendment pertained to several changes that became effective in March of this year.  The amendment restructured the way NY CLASS intends to do business.  Competitive interest rates will be offered in the future.  Motion made by T. Zellweger and seconded by W. Witherell to approve the NY CLASS.  7 in favor, 0 opposed, Carried. 

 

 

No. 2015-050

ADDITIONAL SUBSTITUTE LISTS FOR 2014-2015

Motion made by J. Young and seconded by T. Zellweger to accept the attached list of additional individuals interested in substitute work for the 2014-2015 school year.  7 in favor, 0 opposed, Carried. 

 

 

No. 2015-051

REQUEST FOR MATERNITY LEAVE/

A. WILKES

Motion made by T. Zellweger and seconded by J. Young to approve a request for maternity leave by Amy Wilkes to commence at the end of October and continue through January 9, 2014.  Mr. Saiff noted the District placed an ad for a long-term substitute.  7 in favor, 0 opposed, Carried. 

 

 

No. 2015-052

MEMORANDUM OF AGREEMENT/2012-2018 CONTRACT/NON-TEACHING EMPLOYEES ASSOCIATION

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the Memorandum of Agreement and ratification of the 2012-2018 Contract between the District and the Non-Teaching Employees.  R. White felt it was very important to get members of this unit into contact.  J. McGill in favor, W. Remington abstained, H. Simmons in favor, R. White in favor, W. Witherell in favor, J. Young in favor, T. Zellweger in favor.

 

 

No. 2015-053

LETTER OF RESIGNATION/ M. COOK

Motion made by T. Zellweger and seconded by J. Young to accept Melissa Cook’s letter of resignation.  7 in favor, 0 opposed, Carried. 

 

 

No. 2015-054

2014-2015 TIMETABLE FOR PERSONNEL EVALS.

Motion made by J. Young and seconded by H. Simmons to approve the 2014-2015 Timetable for Personnel Evaluations as attached.  Mr. Saiff noted this timetable helps keep administrators on track for evaluations of personnel throughout the year.  7 in favor, 0 opposed, Carried.

 

 

No. 2015-055

2014-2015 BOARD GOALS

 

The Board of Education reviewed a list of proposed goals for the 2014-2015 school year as developed by the Board Goals Committee comprised of J. McGill, W. Remington, H. Simmons, D. Taylor, J. Young, B. Reid, R. Stewart, and Mr. Saiff.  The proposed Board Goals are as follows:

 

  • Data Driven Instruction – Continue to develop DDI (Bambrick-Santoyo Model) at Grades 1-6.  Train Junior- and Senior-High School Staff on a skills-based DDI model based on the SIPFSA Model with the goal of individual and whole-class academic gains.

 

 

  • Common Core State Standards – Provide necessary resources and materials aligned with the CCSS to teachers and students with the goal of preparing students to be college and career ready.  To embed independent learning, close reading, and academic vocabulary instruction at the Junior and Senior-High School level, and to focus on curriculum mapping at the Elementary School level. 

 

  • Special Education – To incorporate the suggestions from the SED Special Education Audit that was conducted in the Spring of 2014, with an overriding goal of teacher compliance with IEP accommodations and modifications, as well as a heightened awareness of individual student goals.

 

  • Capital Improvements – To complete a five-year building conditions survey with a focus on long-term capital improvements.

    1. Focusing on “green technologies and materials” where possible to reduce energy usage and pollutants. 
    2. Investigating alternative energy and heat sources, i.e. Solar Voltaic Energy and Biomass Heat Systems.

 

  • Technology

    1. Investigate the ability of the District’s students to access the internet at home.
    2. Maintain updated technology that is compatible with current needs for the purpose of preparing students for college and career.

 

Mr. Saiff thanked the sub-committee for attending and explained each goal briefly on behalf of the Board Goals Committee.

 

Motion made by J. Young and seconded by T. Zellweger to approve the attached list of Board of Education Goals for the 2014-2015 school year.  7 in favor, 0 opposed, Carried.  (As was proposed by F. Wilhelm four years ago, Mr. Saiff will update the Board on progress that has been made towards these goals at the February Board Meeting.)

 

 

No. 2015-056

SAFE SCHOOL PLAN, REVISED 2014

Motion made by T. Zellweger and seconded H. Simmons to approve the attached Safe School Plan, Revised August 2014.  7 in favor, 0 opposed. Carried.  Mr. Saiff thanked B. Stewart and the Safety Team for actively revising the plan with efforts to incorporate safety drills throughout the year.

 

 

No. 2015-057

TITLE 1 SCHOOL WIDE PLAN

Motion made by T. Zellweger and second J. Young to approve the Title 1 School wide Plan as presented and attached.  Ms. Reid stated the plan highlights how the District expends that federal funding stream through Title.  B. Reid noted she collaborated with Ms. Roberta Stillin-Dowman at BOCES.  Ms. Reid said essentially the plan discusses how the District identifies and supports those students that need support, especially in English and Mathematics.  7 in favor, 0 opposed, Carried. 

 

 

No. 2015-058

PROFESSIONAL DEVELOPMENT PLAN

Motion made by T. Zellweger and seconded by J. Young to approve the Professional Development Plan for the Parishville-Hopkinton Central School District as presented and attached.  Mr. Saiff noted the PDP incorporates information from staff committees and puts it into a plan for the staff of the building.  7 in favor, 0 opposed, Carried. 

 

 

No. 2015-059

DISTRICT SPECIAL EDUCATION PLAN
2014-2016

Motion made by J. Young and seconded by W. Witherell to approve the District Special Education Plan as presented and attached.  Mr. Saiff thanked B. Reid for formulating the plan, and anticipates it will be an excellent guide for the Special Education Department and the goals for the next several years.  7 in favor, 0 opposed, Carried.

 

 

No. 2015-060

BACKYARD GEOLOGY OVERNIGHT TRIP

The Board considered Mr. Michael Walter’s proposed longstanding Backyard Geology trip to Crystal Grove Mine, near Lassellsville, New York, on October 6th and 7th, 2014. Motion made by T. Zellweger and seconded by J. Young to approve this educational overnight trip.  7 in favor, 0 opposed, Carried.

 

 

NYS SCHOOL BOARDS ASSOCIATION AREA 6

DINNER MEETING

The Board received information concerning the NYS School Boards Association Area 6 Dinner Meeting to be held in Malone on Tuesday, September 30th.  Reservations have been made for B. Reid, W. Remington, H. Simmons, R. Stewart, T. Zellweger, and D. Saiff to attend. 

 

 

No. 2015-061

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendation of the CSE for one child and to approve the recommendation of the CPSE for two pre-school children as attached.  7 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

 

 

B. Reid noted a great start to the school year, stating it was probably the smoothest yet since she became principal. Ms. Reid explained all of the traditional beginning-of-the-school-year activities were completed.  She also mentioned a great elementary staff and student meeting in which the District’s Code of Conduct was reviewed.  B. Reid stated there were several changes this year.   She noted Mr. Barney did an excellent job with the school bus drills and made the procedure more comprehensive.  Ms. Reid also stated parent communication is something which she wishes to address thoroughly this year. 

 

Ms. Reid exclaimed she was pleased to purchase Brain Honey accounts for the elementary staff.  These accounts address the Common Core State Standards and the modules.  She noted it was a great testament to spending money on something that will positively impact instruction.  B. Reid stated she was also pleased with the State test scores, which will be presented later in the year.  She expects noticeable growth made among cohorts.  Ms. Reid added intervention in 10th period began this past week, extending the school day for students that would benefit from extra support.  B. Reid also invited all Board members to attend Open House on Wednesday, September 24th at 6:00 P.M. 

 

R. Stewart stated he met with students at each grade level to discuss the student handbook and expectations for the year.  Mr. Stewart noted the bus drills had been executed, and that fire drills were upcoming.  R. Stewart said he would notify the public when the first lockdown drill will be held. 

 

Mr. Stewart spoke about the vocabulary initiative at the Jr. and Sr. High School levels.  He noted it was not mandatory that the District have such a directive in vocabulary, but felt it was the correct direction to take when he spoke with District leaders regarding where our students lack academic strengths.  R. Stewart stated he felt the teachers have taken a great deal of ownership in vocabulary instruction, reinforcement, and utilization. 

 

R. Stewart acknowledged Student Council’s Spirit Week this week, and stated various activities have been planned.  He invited members of the Board to attend Redneck Games on Friday, September 26th.  Mr. Stewart felt the year was off to a great start, and expects to settle into a routine now that the year is underway. 

 

 

INFORMATION

The Board received a copy of the revised 2014-2015 Board Meeting dates, a copy of the summary of the Drivers’ Education summer program, a copy of the September game schedule for Girls’ Varsity Soccer, a copy of The Panther Press, and a list of upcoming events of interest.

 

 

No. 2015-062

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 8:39 P.M.  7 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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