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September 16, 2013 Board of Education Meeting Minutes

 

September 16, 2013

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by Vice President T. Zellweger in the conference room on the above date.

 

 

ROLL CALL

 

Present: B. Remington, W. Remington – 7:31 P.M., H. Simmons, R. White, F. Wilhelm – 7:47 P.M., W. Witherell – 7:35 P.M., J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: D. Taylor

 

Others: V. Barbosa, C. Brand, S. Hartson, J. Mason, B. Reid, M. Robinson, R. Rose, and R. Stewart.

 

 

QUORUM

Quorum of five established.

 

 

NEW TEACHER INTRO.

W. Remington arrived at the meeting at 7:31 P.M.

 

B. Reid and introduced recently appointed Grade 3 teacher Christopher Brand and gave a brief synopsis of his college preparations, prior experiences in the education field, and personal background.

 

The Board thanked C. Brand for attending the meeting and welcomed him as a staff member to Parishville-Hopkinton Central School. Ms. Reid noted C. Brand is doing an excellent job, and it is like welcoming an old friend. Mr. Brand stated it has been an easy transition, and was an easy decision to accept the position here.

 

 

No. 2014-041

MINUTES

 

Motion made by J. Young and seconded by H. Simmons to approve the Minutes of the August 19, 2013, regular meeting as typed and mailed to Board Members. 6 in favor, 0 opposed, Carried.

 

 

No. 2014-042

TREAS. REPORTS

 

Motion made by J. Young and seconded by R. White to approve the Treasurer’s Reports showing an available balance on hand as of August 31, 2013, as follows:

General Fund $23,781.84

School Lunch Fund 3,106.77

School Lunch Savings 55,744.90

Federal Fund -0-

Trust & Agency Fund 1,563.60

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,984.30

Extra-Class Activities Fund 57,037.86

6 in favor, 0 opposed, Carried.

 

 

UPDATE ON

EXCEL PHASE II

PROJECT

 

Mr. Saiff informed the Board that the next phase of the project is moving along, now that it has been approved by the New York State Education Department. Following the Pre-Bid Meeting on September 5th, two electrical contractors, S & L Electric and Dow Electric, expressed interest in the project. Bids will be open Thursday, September 19th, at 3:00 P.M. After bids are awarded, Mr. Saiff anticipates construction should commence early this winter and conclude early next winter.

 

W. Witherell arrived at the meeting at 7:35 P.M.

 

 

UPDATE ON BOOKS… THEN THE BEACH

Ms. Reid shared with the Board the goal of making the summer intervention reading program, Books… Then the Beach, more intensive in developing literacy skills. Ms. Reid stated she canvased the District’s staff, and two teachers were interested in being part of the change; Jennifer Mason worked with 1st and 2nd grade students and Rebecca Rose worked with 3rd and 4th grade students. B. Reid was pleased to have the two teachers share their results.

 

Jennifer Mason stated the transition was very good, though they were initially nervous. Mrs. Mason noted that Mrs. Rose Rivezzi analyzed data to determine which students would benefit most from additional reading instruction. The Beach Program still exists, but something more reading intensive at school was needed. J. Mason stated the results were pleasing. R. Rivezzi selected twelve 1st and 2nd graders, and twelve 3rd and 4th graders. Out of the students selected, nine or ten students from each group were in attendance every day. The program operated for four weeks (18 days), where the last day was celebrated as a beach/picnic day. Participants truly enjoyed it. The Program’s focus was just on reading, with activities such as reading with partners, readers’ theater, a presentation on bicycle safety, Dog Day, and Fun Fridays, with a snack provided every day. Though it was fun, the main objective was to “read, read, read”. Participants were exposed to different types of literature. Students went home with three or four books daily. The program was two hours each day, with students reading approximately an hour and 20 minutes of that time. J. Mason stated she listened to parents the last day at the beach, and they gave a great deal of positive feedback; the only complaint that the program was not longer, preferably six weeks. Mrs. Mason hopes to continue to improve the program with continued support from the Board of Education.

 

Ms. Rose added that Grades 3 and 4 were immersed in vocabulary. For example, students learned words pertaining to bicycle safety. There was also a topic or theme of the day wherein students learned vocabulary associated with that subject; Week one’s theme was baseball. Ms. Rose stated students returned excited to share how many minutes they read at home. Six Flags tickets were given for students who read 360 minutes during the program – many students completed the challenge in two weeks. She felt the program was well received by students and parents.

 

Ms. Reid thanked the Board and the two teachers. She noted the purpose of the program was to assist students in maintaining reading levels. Academic testing this fall should indicate results of the efforts. Testing over the summer was not possible, as testing windows were not open. Ms. Reid will complete an assessment of the effectiveness of summer programs. The Board thanked the teachers for attending.

 

C. Brand, J. Mason, and R. Rose left the meeting at 7:44 P.M.

 

 

No. 2014-043

SCHEDULE APPROVAL

Motion made by J. Young and seconded by B. Remington to approve the following schedules for audit and payment:

General Fund $79,361.60

School Lunch Fund………………………………………………….…1,346.46

Federal Fund 112.26

Trust & Agency 25,553.13

Capital Fund……………………………………………………………1,050.00

7 in favor, 0 opposed, Carried.

 

 

No. 2014-044

BUDGET TRANSFERS

 

Motion made by T. Zellweger and seconded by H. Simmons to authorize the Business Manager to make the necessary budgetary transfers as attached for the Months of June, July, and August 2013. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-045

BUDGET REPORTS

Motion made by J. Young and seconded by H. Simmons to accept the Budget Reports for the Months of June, July, and August 2013, with the Reports for June covering the period from July 1, 2012, through June 30, 2013, and the Reports for July and August covering the period from July 1, 2013 through August 2013, as presented. 7 in favor, 0 opposed, Carried.

 

 

AUDIT REPORT

UPDATE

Mr. Saiff noted that Sherry Furgison will have the complete audit ready for presentation at the October Audit Committee Meeting scheduled for 7:00 P.M. on October 21, 2013.

 

 

No. 2014-046

CAFETERIA MONITOR/ M. MILLER

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the appointment of Maureen Miller as a part-time cafeteria monitor retroactive to September 3, 2013. 7 in favor, 0 opposed, Carried. (This appointment will be paid at the rate of $7.96 per hour as specified in the PHCS Non-Teachers’ Association Contract and will

 

be probationary for a period of one year, commencing September 3, 2013, and ending September 3, 2014.)

 

F. Wilhelm arrived at the meeting at 7:47 P.M.

 

 

No. 2014-047

LETTER OF RETIREMENT/ A. WHITE

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to accept Ann White’s letter of retirement from her position as Secondary Science Teacher effective January 31, 2013, with regret. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-048

ADD’TL SUBSTITUTE LISTS

 

The proposed additional substitute lists for classroom teachers, school nurse, and cafeteria work were reviewed by the Board. Motion made by T. Zellweger and seconded by J. Young to approve the additional 2013-2014 substitute lists as attached. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-049

2013-2014 TIMETABLE FOR PERSONNEL EVAL.

Motion made by J. Young and seconded by W. Witherell to approve the 2013-2014 Timetable for Personnel Evaluations as attached. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-050

2013-2014 BOARD GOALS

 

The Board of Education reviewed a list of proposed goals for the 2013-2014 school year as developed by the Board Goals Committee comprised of H. Simmons, D. Taylor, F. Wilhelm, B. Reid, R. Stewart, and Mr. Saiff. The proposed Board Goals are as follows:

 

  1. Data Driven Instruction – Train teaching staff in DDI, to include interim assessment development, a September through June DDI Calendar, and Data Analysis with the goal of individual and whole class academic gains.

  2. Common Core State Standards – Continue training teaching staff on the Common Core State Standards that have been approved by the New York State Regents. Provide necessary resources and materials aligned with the new standards with a goal of preparing students to be college and career ready.

  3. Technology Shift  Plan 2014

  4. Revise and update the District’s current technology plan to align with instructional needs, future testing requirements, and relevant funding resources.

  5. Investigate upgrades to the digital footprint of the School District.

  6. One-to-One Student Computing – Investigate and develop a timeline for the possibility of one-to-one computer-to-student ratio.

  7. Schooltool – Continue training for staff on the District’s student management system, Schooltool, with the goal of 100% of the teaching and support staff utilizing the program completely and consistently to take period attendance, record grades, submit discipline referrals, and better communicate with parents.

  8. Investigate efficiencies in student transportation, i.e. Suburban, etc.

  9. Continue the ongoing effort to maintain the capital assets of the school district through:

    • Upgrading the computer labs and wireless infrastructure in preparation for computer-based state tests beginning in the 2013-2014 school year.

    • Completing the EXCEL Phase II building project approved by the voters in February, 2012.

    • Focusing on “green technologies and materials” where possible to reduce energy usage and pollutants.

    • Investigating alternative energy and heat sources, i.e. Solar Voltaic Energy and Biomass Heat Systems.

 

Mr. Saiff thanked the sub-committee for attending and explained each goal briefly on behalf of the Board Goals Committee.

 

Motion made by J. Young and seconded by W. Witherell to approve the attached list of Board of Education Goals for the 2013-2014 school year. 8 in favor, 0 opposed, Carried. (As was proposed by F. Wilhelm three years ago, Mr. Saiff will update the Board on progress that has been made towards these goals at the February Board Meeting.)

 

 

No. 2014-051

SAFE SCHOOL PLAN, REVISED 2013

Motion made by T. Zellweger and seconded by J. Young to approve the attached Safe School Plan, Revised September 2013. 8 in favor, 0 opposed. Carried. Mr. Saiff thanked B. Stewart and the Safety Team for actively revising the plan with efforts to incorporate safety drills throughout the year.

 

 

No. 2014-052

BACKYARD GEOLOGY OVERNIGHT TRIP

The Board reviewed a proposed Backyard Geology overnight trip to Crystal Grove Mine, near Lassellsville, New York, on October 2nd and 3rd, 2013. Motion made by J. Young and seconded by H. Simmons to approve this educational overnight trip as submitted. 8 in favor, 0 opposed, Carried.

 

 

NYS SCHOOL BOARDS ASSOCIATION AREA 6

DINNER MEETING

The Board received information concerning the NYS School Boards Association Area 6 Dinner Meeting to be held in Malone on Thursday, November 7th. Reservations have been made for H. Simmons, R. Stewart, T. Zellweger, and D. Saiff to attend. Anyone wishing to carpool should plan to meet at school at 5:30 P.M.

 

 

No. 2014-053

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendation of the CPSE for one pre-school child as attached. 8 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

 

 

R. Stewart declared that the Junior-Senior High School had a very smooth opening. Mr. Stewart met with all 7-12 students by grade level to discuss expectations and rules. He stated that students appear to be settling into their routines. Mr. Stewart noted this week commences STAR testing to set baselines for students. The staff will be immersed in Data Driven Instruction, and continuing implementation of Common Core State Standards. R. Stewart anticipates improvement throughout the year.

 

B. Reid announced the elementary school year is off to a great start. She noted it has been the smoothest beginning yet. Ms. Reid stated that students have adjusted well, and teachers were reflective regarding APPR and State test scores.  She believes she and the elementary faculty will use the information they have gleaned through the APPR process to inform their instruction positively. Ms. Reid also indicated Data Driven Instruction training on the Superintendents Days went well and an impact on student achievement from this should be evident also.

Ms. Reid noted that teachers have been working diligently to become familiar with the Math and ELA modules, and that classroom instruction is now based on these state recommended resources and the Common Core State Standards. The elementary staff has been met with new standards, as well as new teaching protocols. Ms. Reid stated that teachers have taken them in stride, and she is pleased that the implementation of Common Core State Standards is one of the Board Goals, as teachers are currently working on that.

B. Reid noted that Code of Conduct assemblies were held on September 9th, with an emphasis on Anti-Bullying messages. Thus far, Ms. Reid has only had two students in her office - both Kindergarten students who are making the adjustment to a more academic setting. Ms. Reid stated there is much to look forward to in the coming year. The Board received copies of the elementary calendar for the current school year to help keep them informed of important upcoming events.

 

 

INFORMATION

The Board received a copy of the revised 2013-2014 Board Meeting dates, a copy of a letter from Ira Schwartz and the Reward School certificate, information regarding the Leadership Succession Planning Workshop, information concerning the Jefferson-Lewis School Boards Association Fall Dinner/Meeting, and a list of upcoming events of interest.

 

 

No. 2014-054

EXECUTIVE SESSION

Motion made by T. Zellweger and seconded by J. Young to go into Executive Session at 8:22 P.M. to discuss personnel matters. 8 in favor, 0 opposed, Carried.

 

V. Barbosa left the meeting at 8:22 P.M.

 

 

No. 2014-055

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to come out of Executive Session and adjourn at 8:55 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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