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September 17, 2012 Board of Education Meeting Minutes

 

September 17, 2012

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:34 P.M. by Vice President T. Zellweger in the conference room on the above date.

 

ROLL CALL

 

Present: W. Remington-7:43 P.M., H. Simmons, D. Taylor, R. White, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: B. Remington and F. Wilhelm.

 

Others: B. Fairchild-7:41 P.M., K. Hurley, J. Pahler, N. Perkins, B. Reid, M. Robinson, R. Stewart, M. Taylor, and L. Witherell.

 

QUORUM

 

Quorum of five established.

 

NEW TCHR INTRO.

B. Reid and R. Stewart introduced new staff members Julia Pahler and Krista Hurley and gave a brief synopsis of their college preparations, prior experiences in the education field, and personal backgrounds.

 

The Board thanked Krista and Julia for attending the meeting and welcomed them as new staff members to Parishville-Hopkinton Central School.

 

Mr. Saiff noted that our Reading Interns, Christopher Brand, Alisha Courtney, and Anna Greer, were unable to attend the meeting because of a graduate class that is scheduled for Monday nights, but they hope to be able to attend the January Board meeting since that will be held on a Tuesday.

 

K. Hurley and J. Pahler left the meeting at 7:36 P.M.

 

No. 2013-054

MINUTES

 

Motion made by J. Young and seconded by H. Simmons to approve the Minutes of the August 20, 2012, regular meeting as typed and mailed to Board Members. 6 in favor, 0 opposed, Carried.

 

No. 2013-055

TREAS. REPORTS

Motion made by J. Young and seconded by R. White to approve the Treasurer’s Reports showing an available balance on hand as of August 31, 2012, as follows:

 

General Fund 28,967.57

School Lunch Fund 2,843.68

School Lunch Savings 26.58

Federal Fund 24,455.13

Trust & Agency Fund 1,153.00

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,967.20

Extra-Class Activities Fund 49,618.62

6 in favor, 0 opposed, Carried.

 

No. 2013-056

BD. POLICIES: DASA, CODE OF CONDUCT ON SCH. PROPERTY, CIVILITY, CITIZENSHIP, AND CHARACTER ED./INTERPERSONAL VIOLENCE PREVENTION ED., CONCUSSION MGMT.

 

Mr. Saiff informed the Board that several Board Policies were being recommended for adoption, the first three due to DASA (Dignity for All Students Act) legislation. The Concussion Management Policy relates to the procedures that will be followed in the event that a student athlete receives a concussion. The school is partnering with Dicks’ Sporting Goods to receive Impact Software at no cost for the 2012-2013 school year. Each athlete will receive a baseline screening by the nurse prior to the sports season and then, if an injury is sustained, an athlete will not be allowed to return to play until they have gone through post-injury testing, have received clearance from their personal physician as well as the school physician, and have completed a five-day gradual return to full activity. Mr. Saiff noted that all Coaches will receive training regarding the new procedures to be followed when a concussion is suspected. Motion made by J. Young and seconded by W. Witherell to approve the attached policies regarding 1) Dignity for All Students Act; 2) Code of Conduct on School Property; 3) Civility, Citizenship, and Character Education/Interpersonal Violence Prevention Education; and 4) Concussion

 

 

Management, as presented. This is the second and final reading required for each of the proposed policies. 6 in favor, 0 opposed, Carried.

 

UPDATE ON BUS GARAGE ROOF REPLACE.

AND EXCEL PHASE II

PROJECT

 

Mr. Saiff informed the Board that the District had received bond and insurance information which was forwarded to Roger Linden, our school attorney, and Scott Manley, our insurance representative, for their review. Both have vetted the documents and given their approval. Mr. Saiff also stated that we had received a contract from James Sands of Sands Brothers Roofing, two copies of which were included on the Board table, if any Board Members wished to review the contract in detail. A copy of the contract was sent to Roger Linden for his review and approval and he contacted Mr. Saiff today to let him know it looked fine.

 

Phil Squadrito has been in contact with Mr. Sands and he confirmed that the materials have been ordered. As soon as the materials have been received, we will schedule a meeting for the first week that the contractors are scheduled to be on site. At the present time, the meeting has tentatively been set for the following Monday at 10:00 A.M.

 

The next phase of the project will involve the main building electrical work that we have planned for the video surveillance system, telephone system, wireless internet upgrade, et cetera. Phil Squadrito stated that they are waiting on a few items from Argus Engineering before the plans can be finalized for submission to the Office of Facilities Planning. Although one of the project managers at the State Education Department has retired, P. Squadrito indicated that this project is anticipated to be a “single prime,” which should expedite approval to some extent. While P. Squadrito was unable to provide a solid timeline at this point, Mr. Saiff stated that he would notify the Board when the plans are finalized and submitted for review.

 

No. 2013-057

SCHEDULE APPROVAL

Motion made by J. Young and seconded by H. Simmons to approve the following schedules for audit and payment:

General Fund $209,260.28

Federal Fund $12.44

Trust & Agency 26,666.93

6 in favor, 0 opposed, Carried.

 

AUDIT RPT. UPDATE

Mr. Saiff noted that Sherry Furgison will have audit ready for presentation at the October Audit Committee Meeting scheduled for 7:00 P.M. on October 15, 2012.

 

B. Fairchild arrived at 7:41 P.M.

 

No. 2013-058

TAX ROLL ERRORS

Based upon the recommendation of the Real Property Tax Office, Motion made by J. Young and seconded by W. Witherell to approve 1) the correction of a tax roll error involving property owned by Gary Page due to the fact that his STAR exemption had been removed in error; and 2) the correction of a tax roll error involving property owned by Matthew Malette due to the fact that the assessor failed to note the assessment change in his informal assessment roll for key punching. 6 in favor, 0 opposed, Carried.

 

 

W. Remington arrived at 7:43 P.M.

 

No. 2013-059

UNPAID LEAVE RQST./

A. JEROME

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to approve Ann Jerome’s request for an unpaid leave of absence retroactive to September 6, 2012, and continuing through September 28, 2012. 7 in favor, 0 opposed, Carried.

 

No. 2013-060

SENIOR CLASS ADVISOR/G. CLARK

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to appoint Glenn Clark to replace Michelle Murray as Senior Class Advisor to work with Elizabeth White for the 2012-13 school year. 7 in favor, 0 opposed, Carried.

 

No. 2013-061

SUBSTITUTE LISTS

The proposed substitute lists for classroom teachers, school nurse, bus drivers, secretarial, custodial, and cafeteria work were reviewed by the Board. Motion made by W. Witherell and seconded by J. Young to approve the 2012-2013 substitute lists as attached. 7 in favor, 0 opposed, Carried.

 

No. 2013-062

ADMINISTRATIVE EMPLOYMENT AGREEMENTS

Motion made by J. Young and seconded by R. White to approve annual employment agreements for the following administrative positions: Elementary Principal/CSE/CPSE Chair, Junior-Senior High School Principal/Athletic Director, and Superintendent of Schools for the 2012-2013 school year. 7 in favor, 0 opposed, Carried.

 

No. 2013-063

2012-2013 BOARD GOALS

The Board of Education reviewed a list of proposed goals for the 2012-2013 school year as developed by the Board Goals Committee comprised of H. Simmons, F. Wilhelm, J. Young, W. Witherell, W. Remington, R. White, B. Stewart, B. Reid, and Mr. Saiff. The proposed Board Goals are as follows:

 

1) Provide appropriate training for staff on the District’s new Student Data Management System, “SchoolTool,” with a goal of 100% of the teaching and support staff utilizing the program consistently and competently to take period attendance, record grades, and better communicate with parents. The attendance and grade book proficiency will be addressed in September, 2012, with additional utilization and portals implemented throughout the school year. A goal of 100% teacher utilization of the attendance and grade book modules in order to provide parents with accurate and timely data and provide the State Education Department with accurate data uploads by the District CIO.

 

2) Continue to advance the “Regents’ Reform Agenda:”

  • Continue the collaborative effort to revise the APPR for teachers utilizing the Marzano Art and Science of teaching framework. Implement the steps necessary to train staff, develop Student Learning Objectives, and implement the observation digital evaluation and record-keeping tool to provide teachers and teaching assistants with a comprehensive evaluation based on the 4 Domains of the Marzano Rubric, while complying with Education Law 3012-C.

  • Begin training teaching staff on the Common Core Standards that have been approved by the NYS Regents. Provide necessary resources and materials aligned with the new standards with a goal of preparing students to be college and/or career ready.

 

3) Heighten staff, student, and community awareness of the DASA regulation. Implement the appropriate policy updates related to the regulations. Enforce DASA appropriately with a goal of creating a culture of civility and dignity within the school community.

 

4) Continue the ongoing effort to maintain the capital assets of the school district through:

  • Upgrading the computer labs and wireless infrastructure in preparation for computer-based state tests beginning in the 2013-2014 school year.

  • Completing the EXCEL Phase II building project approved by the voters in February, 2012.

  • Focusing on “green technologies and materials” where possible to reduce energy usage and pollutants.

  • Investigating alternative heat sources, ie. Biomass heat systems.

 

Mr. Saiff explained each goal briefly on behalf of the Board Goals Committee.

 

Motion made by H. Simmons and seconded by R. White to approve the attached list of Board of Education Goals for the 2012-2013 school year. 7 in favor, 0 opposed, Carried. (As was proposed by F. Wilhelm two years ago, Mr. Saiff will update the Board on progress that has been made towards these goals at the February Board Meeting.)

 

No. 2013-064

2012-2013 TIMETABLE FOR PERSONNEL EVAL.

 

Motion made by J. Young and seconded by W. Witherell to approve the 2012-2013 Timetable for Personnel Evaluations as attached. 7 in favor, 0 opposed, Carried.

 

No. 2013-065

BACKYARD GEOLOGY OVERNIGHT TRIP

The Board reviewed information regarding a proposed Backyard Geology overnight trip to Crystal Grove Mine, near Lassellsville, New York, on October 3rd and 4th, 2012. Motion made by J. Young and seconded by R. White to approve this educational overnight trip as submitted. 7 in favor, 0 opposed, Carried.

 

BOYS’ BASKETBALL

UPDATE

 

Mr. Saiff and R. Stewart discussed the fact that since the August meeting, at which time a Motion to merge with Colton-Pierrepont in the area of Boys’ and Girls’ Basketball for the 2012-2013 season failed to receive a second, they have continued to be concerned that the school does not have sufficient numbers to support an independent Boys’ Basketball Program based on participation numbers over the last two years. R. Stewart polled all of the girls and boys in grades 7-12 to determine how many plan to play basketball this year. Based on the poll, R. Stewart informed the Board that he felt we had enough girls to field our own teams. Regarding the boys, 1 senior, 3 juniors, and 4 sophomores expressed interest in participating, for a total of 8 students for a varsity team. In addition, 2 freshmen, 9 eighth grade students, and 5 seventh grade students expressed interest, for a total of 16 students for a modified team. Having coached for 15 years, R. Stewart stated that it is very difficult to coach and maintain district rules regarding skipped practices, failing grades, et cetera, when you have extremely low numbers. Based on discussions with Colton-Pierrepont, they are also anticipating low numbers. Should the Board decide to merge with Colton-Pierrepont in Boys’ Varsity and JV Basketball, based on preliminary numbers, we would probably have 9 or 10 players on varsity and about 15 on a JV team, leaving approximately 14 or 15 modified boys here.

 

R. Stewart added that his recommendation at this time would be to keep boys modified here to begin rebuilding the boys’ basketball program. The Board requested Mr. Stewart to contact Mr. Nee at Colton-Pierrepont to see if they would be willing to entertain a merger in Boys’ JV and Varsity Basketball for the 2012-2013 season.

 

GYMNASTICS PROPOSAL

 

Mr. Saiff informed the Board that three community residents have expressed interest in working with students to enable the Gymnastics Program to continue to be offered. Mr. Stewart and Mr. Saiff met with Ann Krueger-Harmon Burrows, Nikki Perkins, and Darcy MacNeill last week to discuss the possibility of keeping the program going. Nikki, Darcy, and Lauren Smith would like to share the responsibilities of coaching and proposed a program for students in grades 7-12 that would run between March 1 and June 1. Practices would most likely be scheduled during the last practice time to accommodate the coaches’ work schedules.

 

Mr. Saiff noted that his main concern is for the safety of our student athletes and added that all three individuals have agreed to obtain training/certification in First Aid, CPR, and AED. In addition, Nikki is working to obtain her coaching certification.

 

Mr. Saiff added that secondary concerns are based on the amount of storage space that is required to house the gymnastics mats and equipment as well as the loss of instructional space in the gymnasium during the period from March 1-June 1. The Board discussed liability concerns, the issues that could arise from sharing duties (perhaps one person should take the lead role), et cetera. The Board requested Mr. Saiff to contact our insurance agent to discuss what concerns, if any, our insurance company may have with gymnastics as opposed to other sports/activities.

No. 2013-066

DONATION/PTSA

 

Mr. Saiff informed the Board that the PTSA donated $500 for the Art Department in order to purchase additional supplies for student art projects. Motion made by J. Young and seconded by W. Witherell to accept the PTSA’s generous donation to the Art Department and requested Mr. Saiff to send a letter of thanks. 7 in favor, 0 opposed, Carried.

 

No. 2013-067

BOOK ROOM DONATIONS/

S. REGAN/M. CHARLEBOIS/ R. RIVEZZI

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to accept the following donations: Sharon Regan ($50), Martha (Muffy) Charlebois ($50), and Rose Rivezzi (four [4] bookcases purchased for a total of $260) to be used toward the creation of a

 

Book Room in the Elementary and requested Mr. Saiff to send letters of thanks. 7 in favor, 0 opposed, Carried.

 

No. 2013-068

DONATION/M. AND D. JONES

 

Mr. Saiff informed the Board that Parishville residents Michael and Debbie Jones recently made a donation of $450 to purchase required school supplies for underprivileged students of the District. Motion made by W. Witherell and seconded by J. Young to accept the Jones’ generous donation to help purchase school supplies for those in need and requested Mr. Saiff to send a letter of thanks. 7 in favor, 0 opposed, Carried.

 

APPR UPDATE/ MARZANO RUBRIC

Mr. Saiff updated the Board on progress that has been made on implementation of new APPR (Annual Professional Performance Review) teacher and principal evaluation requirements as specified by the State Education Department. Mr. Saiff stated that after a review of several evaluation tools approved by the state, our APPR team elected to utilize the Marzano Causal Rubric. Members of the Board were provided with copies of the Marzano Learning Map which identifies the 41 possible elements or instructional categories that could occur in the classroom during an observation and organizes them into nine design questions and further groups them into three lesson segments to define the observation and feedback protocol. Mr. Saiff explained the four domains of this rubric and the procedures that will be followed for evaluation under the new APPR. Observations account for 60 points out of 100 possible points and 40 points on how their students are performing. Domain I pertains to Classroom Strategies and Behaviors, Domain II pertains to Planning and Preparation, Domain III pertains to Reflecting on Teaching, and Domain IV pertains to Collegiality and Professionalism. The goal behind the new APPR is to create better teachers, better administrators, and better instruction. Administrators will be storing information from their classroom observations in electronic format on I-observation. We have met approximately 80% of the mandated requirements on teacher side, what is left is to determine is what teachers will be using for assessments if they do not have state tests in their content area.

 

NYS SCHOOL BOARDS ASSOCIATION AREA 6

DINNER MEETING

 

The Board received information concerning the NYS School Boards Association Area 6 Dinner Meeting to be held in Malone on Thursday, September 20th. Reservations have been made for H. Simmons, T. Zellweger, J. Young, W. Remington, D. Taylor, R. Stewart, and D. Saiff to attend. Anyone wishing to carpool should plan to meet at school at 5:30 P.M.

 

No. 2013-069

HOPKINTON STAR

EXEMPTION ERROR

Mr. Saiff informed the Board that Mike Robinson was contacted by the St. Lawrence County Office of Real Property last week to notify us that an error had been made on an estimated 200 properties in the Town of Hopkinton due to the fact that the STAR exemptions were calculated inaccurately. This error caused school taxpayers to be overcharged by either $9.25 or $17.82. Mr. Saiff has discussed this error with Mike Robinson, our School Business Manager, and Judy Witherell, our School Tax Collector, and all agree that each taxpayer who has paid their school tax bill should receive a refund for the difference. Mr. Saiff also explained that it would be the responsibility of the State to make up the difference of $3,087.52 through the STAR program. Motion made by W. Remington and seconded by H. Simmons to approve refunds to eligible Hopkinton residents pursuant to the list provided by the St. Lawrence County Real Property Office. 7 in favor, 0 opposed, Carried.

 

REQUEST FOR REDUCED SPEED ZONE

Mr. Saiff informed the Board that he had received a telephone call from Dr. Kris VanWagner, requesting the school’s support for a reduction in the speed limit on Route 72 from the intersection of Route 56 to Stafford Corners. This is the stretch of Route 72 that partially follows the back side of the Potsdam Country Club Golf Course. Mr. Saiff added that the school does drop off three families of students in that vicinity, and bus #91 has to turn around in that area. Mr. Saiff noted that he also spoke with Andy Taylor, our Director of Maintenance, Transportation, and Operations, and he agreed that a reduction in speed may make that a safer place to pick up and drop off students. Based upon the information provided, the Board was amenable to granting Dr. VanWagner’s request for Mr. Saiff send a letter in support of a reduced speed limit on that portion of Route 72.

 

No. 2013-070

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the recommendations of the CPSE for two pre-school children and the recommendations of the CSE for six students as attached. 7 in favor, 0 opposed, Carried.

 

PRINCIPALS’ UPDATES

B. Reid announced that the elementary is off to a good start. Classes seem to be well-balanced and students appear to be happy to be back. There has been some added stress regarding the new APPR process, but everyone is working together to meet new APPR requirements.

 

B. Reid informed the Board that she has held three staff meetings since the beginning of the school year in an effort to ensure a smooth transition into our new school schedule and develop student learning objectives, et cetera. The lunch schedule has gone very well in comparison to the delays we experienced with last year’s schedule.

 

The Board received copies of the elementary calendar for the current school year to help keep them informed of important upcoming events.

 

B. Reid announced that Elementary Open House is scheduled for Thursday evening, September 20, 2012. The first elementary pride assembly is scheduled for September 28th. In addition, elementary intervention rotation will begin on September 24th. This is a new program that we have added this year in an effort to help our struggling readers and math students by providing extra help for an 8-week period. Students will be assigned to teachers two days per week for additional help from 2:30-3:10 P.M.

 

B. Reid also noted that she has had discussions with the staff at the Books at the Beach Program regarding possible changes to the program next year in an effort to provide a program here at the school for an hour or two of reading with a little more structure next summer while still utilizing the same bus run to keep costs at a minimum.

 

R. Stewart informed the Board that fourteen students participated in drivers’ education. All of the students passed the class and received half a credit, but only 13 received a certificate of completion. The class included 6 hours of behind-the-wheel instruction, 18 hours of observation, and 24 hours of class time.

 

R. Stewart announced that we had a very smooth opening at the Junior-Senior High School. He met with all students by grade level to discuss expectations and rules and students appear to be settling into their routines.

 

The staff is becoming comfortable with Schooltools attendance and grade book features. APPR training has dominated the beginning of the school year, simply because it is so new. He has held a series of staff meetings to identify who needs to develop student learning objectives (SLO’s) and for which classes as well as meeting with individual teachers to select and approve pre-tests. The goal is to complete all pre-testing requirements for SLO writing training which is scheduled to begin on October 5th.

 

In addition, R. Stewart stated that staff members have been supplied with Common Core State Standards to implement transition from old state standards. Teachers have received instruction regarding development of CCSS lessons from EngageNY as well as information regarding new CCSS assessment questions.

 

MUSICALITY EVENT

Mr. Saiff announced that 8th grade student Amanda Mason had applied for and received a special community grant to host a fundraising event at the Parishville Recreational Park on October 6, 2012, from 10:00 A.M. until 4:00 P.M. Amanda has planned a fun-filled day complete with several local musical performers, a car show, raffles, and refreshments in an extraordinary effort to help raise money to support the music department at Parishville-Hopkinton Central School. The Board of Education commended Amanda for her dedication and asked Mr. Saiff to have the event advertised on the school website to aid Amanda in her publicity efforts. Amanda is hoping to receive help from students and staff members to facilitate the event.

 

INFORMATION

The Board received a summary of the Summer 2012 Books at the Beach Program, a copy of the revised 2012-2013 Board Meeting dates, a summary of the 2012 Summer Drivers’ Education Program, correspondence from BOCES Health and Safety Services regarding the District’s random testing negative dilute procedures, opening enrollment figures, correspondence from The Community Health Center of the North Country (United Cerebral Palsy) notifying us of their intent to offer the Dental Sealant Program to children in our District in grades 2 and 3, correspondence from the St. Lawrence County Summer Youth Employment Program thanking the District for our participation this summer, copies of quarterly meeting minutes for the St. Lawrence-Lewis BOCES Healthcare Committee and Workers’ Compensation Committee, and a list of upcoming events of interest.

 

No. 2013-071

EXECUTIVE SESSION

Motion made by J. Young and seconded by W. Remington to go into Executive Session at 8:52 P.M. to discuss contracts and personnel matters. 7 in favor, 0 opposed, Carried.

 

 

N. Perkins and M. Taylor left meeting at 8:52 P.M. B. Fairchild left meeting at 8:55 P.M.

 

No. 2013-072

EXECUTIVE SESSION

Motion made by J. Young and seconded by W. Witherell to come out of Executive Session at 9:26 P.M. 7 in favor, 0 opposed, Carried.

 

No. 2013-073

I. MILLER/CONTRACT

Motion made by J. Young and seconded by W. Witherell to increase I. Miller’s salary for the 2012-2013 school year to $43,500. 7 in favor, 0 opposed, Carried.

 

No. 2013-074

ADJOURNMENT

Motion made by H. Simmons and seconded by W. Remington to come out of Executive Session and adjourn at 9:27 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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