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September 18, 2017 Board of Education Meeting Minutes

 

September 18, 2017

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:00 P.M. by President T. Zellweger in the conference room on the above date.

 

 

ROLL CALL

 

Present: A. Guiney, J. McGill, D. Taylor, W. Witherell, T. Zellweger, J. Yette, J. Young, and Dr. Collins.

 

Absent: B. Remington and H. Simmons.

 

Others: C. Hayes, V. Doll, E. Harper, Jr., J. Learned, R. Grimm, S. Latimer,
R. Olazagasti, and B. Reid.

 

 

QUORUM

Quorum of five established.

 

 

EXECUTIVE SESSION

Motion made by J. Young and seconded by W. Witherell to go into Executive Session at 7:00 P.M. to discuss Teachers’ contract negotiations with Rafael Olazagasti and the employment history of a particular coach. 7 in favor, 0 opposed, Carried.

 

 

 

At 7:55 P.M. the Board President announced that the meeting would reconvene.

 

 

QUESTIONS FROM PUBLIC & PRESS

C. Hayes addressed the Board regarding her concerns with the Girls’ Varsity Soccer Coach. She spoke of her daughter’s notable background as a student in the District, and stated that one year ago she addressed a matter involving her daughter and the Girls’ Varsity Soccer Coach. Mrs. Hayes reviewed the points of that complaint with the Board, as the newly elected Board members and Superintendent were not present at the aforementioned meeting. C. Hayes stated she is disappointed with the lack of playing time for her daughter and the inconsistent application of the Code of Conduct.

 

Mrs. Hayes went on to state her dissatisfaction during the period in which Coach Jason Felix was out while recovering from a medical condition. She exclaimed that her son could not pitch in the summer baseball league he participated in because he exceeded the allowable pitch count at a game in May, as he pitched for five innings. C. Hayes also said that she felt coaches were not being assessed and that she would like to see a coaching evaluation in place. Mrs. Hayes concluded that she truly respects what Mr. Harper has done for the community.

 

E. Harper responded that several of C. Hayes’ claims were exaggerations. He mentioned that due to unsportsmanlike conduct as spectators, Mrs. Hayes and her husband had been asked to leave a soccer game as recently as last week. Mr. Harper said he tries to play as many athletes as possible, so as to help the team be competitive. C. Hayes responded that she never received a letter alerting her of her and her husband’s suspension of game attendance. C. Hayes said that she never once violated a sportsmanship policy.

 

Mrs. Hayes stated it was a violation of Section X rules to sell 50/50 tickets at games. C. Hayes said she felt pressured when E. Harper asked her to do so, in the same conversation when playing time for her daughter was mentioned.

 

T. Zellweger thanked C. Hayes.

 

 

STUDENT/TEACHER RECOGNITION

B. Reid recognized several staff members for their help with the opening days, and particularly wanted to focus on Krista Hurley, Michelle Murray, Lori Knowles, Julia Pahler, Erin Casey, and Therese Baxter for their work on the Positivity Project. She also noted that Special Education teachers Mary Taylor and Kristen Wallace led IEP Review sessions with staff members.

 

V. Doll noted K. Hurley and a few other teachers conferred on ways to raise money for hurricane relief. V. Doll said K. Hurley shared with her that six containers counted today already yielded $510.00.

 

 

No. 2018-031

APPROVE CONSENT AGENDA

Motion made by J. Young and seconded by J. McGill to accept the recommendations on the consent agenda of September 18, 2017 as follows:

  • Minutes of August 21, 2017 Regular Meeting

  • Approval of 2nd Reading of Board Policy #8620 (Title I Parent and Family Engagement)

 

  • Approval of the following schedules for audit and payment for July, 2017:

General Fund $28,097.36

School Lunch Fund -0-

Federal Fund -0-

Scholarship Fund -0-

Trust & Agency 61,898.88

Capital Fund 397.12

Approval of the following schedules for audit and payment for August, 2017:

General Fund $543.297.53

School Lunch Fund 1,755.01

Federal Fund 12,312.59

Scholarship Fund -0-

Trust & Agency 29,738.90

Capital Fund 2,334.25

  • Approval of the Treasurer’s Reports showing an available balance on hand as of July 31, 2017, as follows:

General Fund $18,069.27

General MMA 1,440,172.31

Unemployment Reserve 743,404.47

Future Retirement Reserve 216,696.38

Compensated Absences Reserve 557,514.19

Tax Certiorari Reserve 0.27

Capital Reserve 525,637.48

Insurance Reserve 83,738.88

Risk Retention (Property Loss Reserve) 45,027.00

School Lunch Fund 7.233.55

School Lunch Savings 45,412.28

Special Aid (Federal Fund) 1,963.72

Capital Fund -0-

Trust & Agency Fund 1,092.00

Payroll Fund -0-

Scholarship Fund 0.01

Scholarship Savings 27,577.44

Debt Service 156,386.63

Extra-Class Activities Fund……………………………..…… 70,492.58

Approval of the Treasurer’s Reports showing an available balance on hand as of August 31, 2017, as follows:

General Fund $16.435.74

General MMA 890,591.56

Unemployment Reserve 743,417.09

Future Retirement Reserve 216,700.07

Compensated Absences Reserve 557,523.66

Tax Certiorari Reserve 0.27

Capital Reserve 525,646.41

Insurance Reserve 83,740.31

Risk Retention (Property Loss Reserve) 45,027.76

School Lunch Fund 5,598.60

School Lunch Savings 45,413.05

Special Aid (Federal Fund) -0-

Capital Fund -0-

Trust & Agency Fund 2,184.00

Payroll Fund -0-

Scholarship Fund 0.01

Scholarship Savings 27,577.91

Debt Service 156,389.29

Extra-Class Activities Fund……………………………..…… 70,493.17

  • Approval of Girls’ Junior Varsity Soccer donations in the additional amount of $700.00

  • Approval to declare Four (4) used Continental tires, Size: LT 275-70-18 (Approximately 7/32” tread left); Thirty (30) Four-foot fluorescent light fixtures, New in boxes (277 volt), several Four-foot light lenses; One (1) 400 Amp disconnect switch; One (1) used 110 volt gas pump; One (1) Manual tire balancer; One (1) used salad bar (does NOT meet Dept. of Health requirements); and Two (2) lever-type voting machines as surplus equipment and materials, and to put these items out for sealed bid

  • Approval of the New York State Office of the Comptroller Audit Corrective Action Plan and its submission to the Office of the Comptroller

  • Approval of the recommendations of the CSE for three students, as attached.

7 in favor, 0 opposed, Carried.

 

 

BUILDING UPDATES: SMART SCHOOLS INVESTMENT PLAN,

Dr. Collins said he contacted the state regarding the Smart Schools Investment Plan. He stated there was an issue in which a connectivity switch had been charged to the plan three times. When the Plan was reviewed, this item and cost were flagged. The

ENERGY PERFORMANCE CONTRACT, 2015 BUILDING CONDITIONS SURVEY

Plan was resubmitted with the appropriate cost of the switch. Dr. Collins said the Plan is back in the queue, and he is awaiting State approval of the Plan.

 

Dr. Collins stated that the next step in the Capital project schedule is for the Board to approve the SEQRA resolution and the Resolution of Referendum/Legal Notice of Special Meeting (Vote on Capital Project Proposition), which will be acted upon during this meeting.

 

 

No. 2018-032

2015 BUILDING CONDITIONS SURVEY/

SEQRA RESOLUTION/

LEGAL NOTICE OF SPECIAL MEETING (VOTE ON PROPOSITION)/

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by Willard to approve the following resolutions for the 2015 Building conditions Survey Capital Project: SEQRA Resolution; Resolution of Referendum/Legal Notice of Special Meeting (Vote on Proposition); and Resolutions to Approve Contracts for (i) King and King Architects and (ii) Timothy McGill as Bond Counsel. Dr. Collins stated the SEQRA Resolution indicates the District’s affirmation that there are no negative environmental impacts that will result from this project. T. Zellweger said the District will hold a public meeting at the District a week prior to the vote. He said that since the Project is specific to the building, it should be held on-site so that people can see first-hand what the Project aims to renovate. Dr. Collins added that he recommends Board’s approve potential contracts for the Project with King and King Architects and Timothy McGill’s Bond Counsel as they have worked alongside the District for other projects and since this particular Project’s inception. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-033

BOARD POLICIES/

USE OF FACILITIES, MATERIALS AND EQUIPMENT (#3280)/SCHOOL FOOD SERVICE PROGRAM (LUNCH AND BREAKFAST) (#5660)

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by J. McGill to approve the first reads of the Board Policy, Regulation, and use form for Use of Facilities, Materials and Equipment (#3280) and the School Food Service Program Policy (#5660). T. Zellweger noted that in the past, teachers have been permitted to open the building for use to District groups such as Biddy Basketball at no cost. C. Hayes asked if Board members could open the building for use. T. Zellweger replied no, as Board members are not paid employees of the District. Dr. Collins added that every school district must have language in their School Food Service Program Policy that prohibits shaming of students that need to charge their lunch, receive an alternate meal, etc. He said the delinquency of parents in payment for food service cannot be taken out on the children. 7 in favor, 0 opposed, Carried.

 

 

 

Dr. Collins noted Rebekah Grim was in attendance tonight to speak on the communications services she offered through St. Lawrence-Lewis BOCES. R. Grim said Dr. Collins shared with her that a new Board goal related to communications would potentially be discussed at this meeting. Ms. Grim gave an overview of how her service could assist the District in developing and meeting components of that goal. She said she heard that faculty and community members would like the District to be more transparent, and that administrators would like to highlight “good news” in the District. R. Grim said there are a number of modes of communication to foster relationships with parents and community residents. She said her service would form a cohesive communication strategy for the District.

 

Ms. Grim noted that she reaches out to the press with positive stories that occur in the District. R. Grim said the District currently utilizes a website as well as Facebook. Ms. Grim said she can assist with community forums and capital projects.

 

R. Grim shared examples of publications, calendars, newsletters, and budget newsletters she had completed for other districts. She said the service she provides also includes design. She said districts only pay for their own print and mailing costs.

 

Ms. Grim said she had met with Dr. Collins and B. Reid to determine the needs and vision for the District website. She said she works with a website vendor to develop a site map and ensure usability and ADA compliance. She said she can also help generate content for the website. R. Grim continued that social media platforms are where a great deal of community members will get their information. She said Facebook users are a different audience than those who use Twitter, with Facebook often engaging more parents and grandparents, as Facebook is generally more news-related (such as game cancellations, snow days, videos and pictures, etc).

 

R. Grim stated she appreciates evaluating her service and herself. She said she can share analytic reports which will explain the demographic her service will reach in the District, as well as how many news articles are published, how many “clicks” they received, which posts are making a difference, and if the District is meeting its communication goal or not. Ms. Grim said she also provides public relations in her service, and can communicate with the community about sensitive issues that may arise concerning the District. Ms. Grim said her service is flexible, and that a .2 FTE would cost the District $17,400 per school year. She said that would equate to one full day each week, but that she does not limit her service to one work day. She said she receives alerts when people engage with the services she is involved with, and that she strives to respond immediately.

 

T. Zellweger asked if there were any questions for R. Grim. When there were none, T. Zellweger thanked her for attending.

 

 

No. 2018-034

BOARD GOALS 2017-2018

 

The Board of Education reviewed a list of proposed goals for the 2017-2018 school year as developed by the Board Goals Committee comprised of A. Guiney, H. Simmons, J. Young, T. Zellweger, B. Reid, V. Doll, and Dr. Collins. The proposed Board Goals are as follows:

1. Technology Integration Goal

The purpose of technology integration is to improve instructional practices and improve the efficiency of school operations. This goal aims to, in conjunction with the Technology Committee, oversee the effective implementation of the one-to-one Chromebook initiative and technology infrastructure improvements funded through the Smart Schools Bond Act. It also aims to keep stride with technological advances in preparing PHCS students for the world beyond high school.

 

1-1 Technology Integration – The District Technology Committee will provide guidance as teachers leverage technology to provide opportunities for students to learn and practice 21st Century Skills such as collaboration, creativity, problem solving, and communication.

The Superintendent will articulate and share a vision for technology with all stakeholder groups.

The District will implement the Smart Schools Bond Act Investment Plan to improve the District’s technology infrastructure.

Each school building, working collaboratively, will refine the 1:1 device implementation plan, including phasing, policies, and procedures.

Administrators will continue to plan professional development to assist teachers in the integration of instructional technology

Each building will implement a digital citizenship curriculum based on the developmental level of student cohorts

 

2. Communication Goal

Communication refers to effectively receiving and disseminating school-related information with various stakeholders. This goal includes improving the District’s public and media relations, with particular attention paid to enhancing our online presence and creating a more user-friendly website experience with improved ease of use and timeliness. This includes implementing One Call Now for emergency and important information dissemination to students, parents, and staff.

 

3. Primary Literacy Goal

This goal continues to work on improving language arts skills in the primary grades.

Administrators will provide opportunities for staff development, classroom visits and consultant services to support instruction in this area.

Teachers will participate in professional learning opportunities that will enhance student achievement in the area of written language.

Implement Readers’ and Writers’ Workshop instruction UPK- 3rd Grade.

Elementary team will explore classroom schedules which allow for such instructional practices.

 

4. Student Accountability and Support

This initiative uses The Power of ICU program to focus on further supporting middle-level students regarding homework completion and meeting learning targets.

 

When zeroes are given for incomplete or missing assignments, a student’s GPA is dramatically impacted. Giving zeroes does not give the instructor, parent(s), or student, any viable information on how well the student has met the learning target. When students are given zeroes for missing assignments, they are often “let off the hook” regarding the day’s lesson. Without completing the homework assignment, many times students cannot participate in the day’s lesson, as the information presented builds off content addressed in the missing assignment. This initiative is moving forward based on the support of the instructional staff, all of whom hope the conversation around grading changes from one of completion to one of student support in meeting learning targets.

 

This initiative targets 7th and 8th Grade students. The Power of ICU was researched last year by the Middle School Team. A book review regarding the program, as well as supplemental material, was reviewed and analyzed by faculty in an attempt to understand how our District might implement such a program. Below are items included in the ICU initiative to further engage students in their own learning:

The Power of ICU Database: The ICU Database acts as a storage warehouse for all assignments in need of completion to further support our students. When a student does not complete an assignment they are put on the “ICU”. This means that the student’s name, as well as the assignment, will be input into the database, along with the name of the teacher who assigned it. An email and/or text message will be sent home alerting the parent to the missing assignment. The database also acts as a central area where all teachers in the building can see who is in need of help on assignments. The study hall monitors can check the database to see if a student needs to work on an ICU assignment.

ICU Lifeguard: The ICU Lifeguard is a person on staff who regularly checks the ICU Database and checks in with students who have overdue assignments. This Library Media Specialist will be our head ICU Lifeguard.

Common Study halls: This year, almost all of our 7th and 8th Grade students will have a study hall during the day. Most study halls are with middle school instructors. This is a time that can be utilized for students to receive teacher assistance with assignments as necessary.

Blitz Days: Every 10 weeks, students will be given an opportunity to participate in an activity that may include socialization, character education, playing games, etc. This may include out-of-the-building opportunities for students.

 

5. Science, Technology, Engineering, Arts and Mathematics Exploratory Initiative (STEAM)

This exploratory goal is designed to gather STEAM information with the intention of integrating more STEAM programming into the 2018-2019 school year. The 2017-2018 school year will be used to gather and disperse information about STEAM to instructors to garner interest and create programming. There will be a focus on opportunities for collaboration with Clarkson University. Some ideas for exploration include:

Continuing collaborating with Clarkson University’s Environmental Science Department to obtain summer programming through a grant written by Clarkson University. The grant seeks to examine the sustainability of water systems in our area and is being written to emphasize “local scientists”. A combination of disciplines will be integrated into this program. Both college-level professors and NYS teachers will be used to organize and instruct the program.

Visiting the Clarkson Speed Lab in the fall to explore future opportunities for our students.

Collaborating with Clarkson University’s Intrepid initiative to discover if further opportunities are available for our students.

Creating a course of Applied Physics in which students would learn Physics concepts for half of the period and work applying those concepts during the second half of the period. This course would combine the Physics and Technology teachers.

 

Dr. Collins thanked the sub-committee and explained each goal briefly on behalf of the Board Goals Committee. He stated that since arriving, communication with and in the District has repeatedly arisen as a concern. Motion made by J. Young and seconded by W. Witherell to approve the attached list of Board of Education Goals for the 2017-2018 school year. 7 in favor, 0 opposed, Carried. Dr. Collins will update the Board on progress that has been made towards these goals at the February Board Meeting.

 

 

No. 2018-035

ELEMENTARY TEACHER/

E. HUDSON

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Elizabeth Hudson to the position of full-time (1.0) Elementary Teacher, to be paid at Step 1 of the current Teachers’ Association Contract, effective August 31, 2017. This appointment will be probationary for a period of four years commencing August 31, 2017 and tentatively scheduled to conclude on August 30, 2021 in the tenure area of Childhood Education. [Certifications: Initial Early Childhood Education (Birth - Grade 2); Initial Childhood Education (Grades 1-6); Initial Literacy (Birth-Grade 6)]. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-036

UPDATED COACHING/ ADVISOR APPOINTMENTS FOR 2017-2018

Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to approve the updated coaching/advisor appointments list for 2017-2018: Amy Mitchell – Girls’ Junior Varsity Basketball Coach; and Rebecca Rose – Girls’ Modified Basketball Coach. 7 in favor, 0 opposed, Carried.

 

 

UPDATE ON GUIDANCE ASSISTANT

Dr. Collins explained that throughout the search for a Guidance Secretary we have been bound by the rules of Civil Service. He mentioned that the District had finally secured three candidates, but that one gentleman withdrew his name. Therefore, the next step in the search is to completely exhaust the list of exam-passing candidates. Dr. Collins noted the deadline for returned canvass letters would be Wednesday, September 20th.

 

 

No. 2018-037

REVISED 2017-2018 SUBSTITUTE LIST

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve en masse the master 2017-2018 substitute list, with the names of five new individuals, as attached. A. Guiney in favor, J. McGill in favor, D. Taylor in favor, W. Witherell in favor, T. Zellweger abstained, J. Yette in favor, J. Young in favor, Carried.

No. 2018-038

LETTER OF RESIGNATION/

L. HUTCHINS

Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to accept Leane Hutchins’ letter of resignation from her position of Kitchen Aide/Server, effective August 28, 2017. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-039

PART-TIME KITCHEN AIDE/SERVER/S. ANDRUS

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Sarah Andrus to the position of Kitchen Aide/Server, effective August 31, 2017. This position will be probationary for one year beginning August 31, 2017 and concluding August 30, 2018. 7 in favor, 0 opposed, Carried.

 

 

PART-TIME CAFETERIA MONITOR

Dr. Collins informed the Board that he and Melany Cline will interview a candidate for the part-time Cafeteria Monitor position on Thursday, September 21st.

 

 

PART-TIME TEACHER AIDE

Dr. Collins informed the Board that he, Ms. Reid, and E. Belt will interview three candidates for the part-time Teacher Aide position on Thursday, September 28th.

 

 

PRINCIPALS’ UPDATES

B. Reid said the first Superintendent’s Day truly signified the number of new staff members. She asked the Board if they would like to interview the most recent hires to an upcoming Board of Education meeting. Ms. Reid noted one of the Board Goals outlined was primary literacy development. She provided Board members with a Books… Then the Beach update handout. B. Reid also showed current Elementary enrollment numbers, and mentioned there was a “waiting list” for additional students looking to join Universal PreKindergarten. B. Reid concluded by sharing the Kiwanis Club generously donated a number of school supplies for students in need.

 

V. Doll said the High School faculty and staff had a great start to the school year. She said the new teachers are an ambitious group that is doing an awesome job and are already planning cross-curricular lessons. Miss Doll stated the opening days were successful, and that she aimed to emphasize positivity and mindfulness (as part of the Positivity Project) among staff and students. She said the Jr. and Sr. High School Code of Conduct assemblies were held. V. Doll noted new Chemistry teacher Johanna Kosciolek worked with Frank Barney to conduct an obsolete chemical removal in the Chemistry lab. She said BOCES will package the expired chemicals to dispose of them for the District. Miss Doll said that was a huge undertaking that feels like an incredible accomplishment.

 

Miss Doll spoke regarding college-level High School courses. She said she had conferred with Guidance Counselor Melissa Scudder, and that students will have the opportunity to learn about the offered classes at the Course Selection Fair. V. Doll said the District currently offers 33 credits without having dissolved other electives not required for college. She said History 102 will be offered on every other year on rotation with History 103. She noted that Spanish IV had also been added as a college-level course.

 

V. Doll continued that Spirit Week was currently underway. She said the “Redneck Games” typically held at the end of the week were now called “Spirit Games” so as to keep continuous the week’s theme. She noted those games, organized by Student Council advisors Miranda Brosell and Krista Hurley, would be held in the Gym on Friday, September 22nd. Miss Doll said students would be released at 1:00 P.M. on September 22nd for Curriculum Development. She added that she would be attending Positivity Training on September 26th and Computer-Based Testing Training at St. Lawrence-Lewis BOCES on September 27th.

 

 

INFORMATION

The Board received the 2017-2018 Elementary and Jr./Sr. High School Title I Schoolwide Plans; a synopsis from Mark Leuthauser regarding the 2017 Summer Driver Education program; a copy of the Notice of Private Bond Sale from Bernie Donegan’s Office of Municipal Finance, the September issue of Panther Press; a list of Teacher Assignments and New Staff; and a list of upcoming events of interest.

 

 

No. 2018-040

ADJOURNMENT

Motion to adjourn made by J. Young and seconded by W. Witherell at 8:57 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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