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September 19, 2016 Board of Education Meeting Minutes

 

 

September 19, 2016

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:31 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: W. Remington, H. Simmons, D. Taylor, R. White, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: J. McGill and B. Remington.

 

Others: T. Baxter, J. Corcoran, L. Dailey, V. Doll, S. Hartson, N. Jackman, L. Martin, E. McGourty, B. Reid, M. Robinson, L. Scaggs, A. Shatraw, C. Shea, G. Snell, Jr., and L. Witherell.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

G. Snell, Jr. said to the Board that he and other members of the community had formed a group, Concerned Citizens for Rural Preservation, and were in attendance to discuss with the Board their concerns with Avangrid Renewables’ North Ridge Wind Project - a proposition to establish 350 to 500 foot tall windmill towers in the Hopkinton area. The group had compiled a folder of information for the Board to review. Mr. Snell stated Avangrid Renewables’ request for a PILOT (Payment In Lieu Of Taxes) was especially troubling to the group. L. Martin commented on the scope of the project, and stated that he had been approached by Avangrid Renewables to sign-on for monetary incentive to permit windmills on his property. Mr. Martin asked the Board to view the maps included in the packet that indicated the span of the project as it stands. L. Martin said Avangrid Renewables was interested in expanding the project beyond what was shown so that a corridor of wind turbines would reach from Ellenberg to Hopkinton.

 

L. Dailey spoke of the health concerns thought to be associated with wind turbines. She said that a Dr. in Malone had seen a significant increase in patients going to her with similar symptoms that they had not before experienced prior to the colonization of wind turbines in the Chateaugay area. Symptoms included sleep disturbance, headaches, ringing in the ears, ear pressure, dizziness, fast heartbeat, concentration and memory problems, and internal pulsation sensations. L. Dailey said some residents have moved out of their homes and left the area, though they had initially had no misgivings with wind turbines being nearby.

 

Ms. Dailey also mentioned that Avangrid Renewables is paying people to lease their property where the company intends to build the turbines. L. Dailey stated the company was essentially spreading money around before they even had permits to build in the community. She wanted to know what could be done to keep local control over such decisions. Ms. Dailey also said she felt like the controversy was tearing the community apart.

 

L .Witherell said the only PILOT she recalls being granted was for Millyard Estates. That project, she said, provided access to safe, affordable housing in the community – a completely different motivation than a wind company seeking PILOT. Mrs. Witherell stated for-profit organizations should not also receive PILOT. L. Witherell said that in independent studies, available in the packets, show that homes’ property values depreciate between 20 and 50% if they are located between 1/10th of a mile and 5 miles of a wind turbine assembly. Mrs. Witherell added that if PILOT is granted, the tax base will crash. L. Witherell added there is a way for the District to register to be a stakeholder in the project. She said the Concerned Citizens group will be registering.

 

G. Snell, Jr. strongly urged the Board of Education to consider not granting PILOT to the wind power company. Mr. Saiff said he is looking into a date to meet with the company. He added that the District has not been included in discussions thus far. Mr. Snell asked Mr. Saiff if he would let him know if the meeting will be public. It was noted that there will be a meeting for the residents of Hopkinton and Parishville at 7:00 P.M. at the Hopkinton Town Hall on Thursday, September 22nd. G. Snell also asked the Board to opt out of NYS Tax Exemption 487.

 

N. Jackman explained to the Board that wind turbines are not truly renewable energy producers. He said the towers degrade and deteriorate, and the companies that install them often do not maintain the towers. Mr. Jackman said the windmills can spin until they fall apart but they will never generate the amount of energy and resources it takes to make the windmills.

 

W. Remington thanked the group.

 

 

 

L. Witherell left the meeting at 7:53 P.M.

STUDENT/TEACHER RECOGNITION

Ms. Reid introduced BOCES employee Lee Scaggs as the new School Psychologist and Home-School Counselor. B. Reid also introduced the two SUNY Potsdam Reading Interns for the 2016-2017 school year. Ms. Reid said Erika McGourty and Ann Shatraw rose to the top during the Intern interviews. B. Reid provided a brief background on the Interns’ educational and teaching experiences.

 

W. Remington welcomed the Interns and thanked them for attending.

 

 

 

L. Dailey, N. Jackman, L. Martin, E. McGourty, L. Scaggs, A. Shatraw, C. Shea and G. Snell, Jr. left the meeting at 7:58 P.M.

 

 

 

V. Doll highlighted the athletic achievements of Lucas Snell and Garrett Hayes. She added that 2016 graduate Rebecca Mitchell was featured in the newspaper as a Parishville alumni having been accepted to Colgate University. Miss Doll stated this was quite an accomplishment, as just 28% of applicants to Colgate University are accepted.

 

Ms. Reid said she was excited to share the new Chromecast TV with the Board. She noted that some elementary students were having their artwork showcased at TAUNY and in the Remington Arts Festival this weekend. These students’ artwork was shown on the television. Ms. Reid thanked Mr. Barney and the custodians for mounting the TV.

 

 

No. 2017-041

MINUTES

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the August 15, 2016, regular meeting as delivered to Board Members. 7 in favor, 0 opposed, Carried.

 

 

No. 2017-042

TREAS. REPORTS

 

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of August 31, 2016, as follows:

General Fund $18,569.80

School Lunch Fund 1,759.15

School Lunch Savings 30,171.97

Federal Fund -0-

Capital Fund -0-

Trust & Agency Fund 2,033.60

Payroll Fund -0-

Risk Retention (Property Loss Reserve) 45,018.77

Extra-Class Activities Fund 91,514.45

7 in favor, 0 opposed, Carried.

 

 

No. 2017-043

BOARD POLICIES/SCHOOL SAFETY PLANS/FIRE AND EMERGENCY DRILLS, BOMB THREATS, AND BUS EMERGENCY DRILLS/PARENT INVOLVEMENT AND SCHOOL-PARENT COMPACT/

CHARGING MEALS

Motion made by J. Young and seconded by H. Simmons to approve the School Safety Plans; Fire and Emergency Drills, Bomb Threats, and Bus Emergency Drills; Parent Involvement and School-Parent Compact policies; and the procedure for Charging Meals, en masse as presented and attached. Mr. Saiff reminded the Board that the first two documents pertained to safety and preparedness at the District in regard to emergency situations. He stated the Parent-Involvement Policy and School-Parent Compact was designed to link school and home experiences for students and their caretakers. Finally, the Meal Charging Procedure outlines results of charging meals and ways to make payments on students’ accounts. These are the second readings of these documents required for Policy adoption. 7 in favor, 0 opposed, Carried.

 

 

No. 2017-044

TRI-COUNTY ENERGY CONSORTIUM

Mr. Saiff referred to the most recent letter from John Warneck regarding the solar project. He stated he has been cautiously watching the process. Mr. Saiff said the Consortium has approval to move forward in installing the first array of panels, which will be built at Jefferson-Lewis BOCES. He noted the expectation was to break ground at the end of the month. Mr. Saiff said an executive meeting has been scheduled for some time in October, at which members of the Consortium will likely vote on withdrawal penalties. Mr. Saiff said once the penalties were approved at the meeting, the District would have 60 days to withdraw from the Consortium at that point. Mr. Saiff stated he had spoken with the District’s attorney, Roger Linden, who advised Mr. Saiff to withdraw now if that seemed to be the direction the District would go. After the discussion with R. Linden, Mr. Saiff felt it would be difficult to get rock-solid savings in the future, and that any savings would be difficult to predict. Mr. Saiff said if any Board member decided to make a motion for withdrawal from the Consortium, he would not advise against that. W. Remington asked Board members if they would like to make a Motion or deliberate until the next Board meeting. Motion made by R. White and seconded by J. Young to withdraw from the Tri-County Energy Consortium and to send John Warneck correspondence indicating withdrawal. 7 in favor, 0 opposed, Carried.

 

 

No. 2017-045

SMART SCHOOLS INVESTMENT PLAN

Motion made by D. Taylor and seconded by T. Zellweger to approve the list of equipment noted in the Smart Schools Investment Plan outline for a second time. This list was posted for thirty days following the August 15, 2016 Board of Education meeting. The Plan will then be submitted to the State Education Department. Mr. Saiff said this Plan utilizes the first $157,000 of $567,000 in funds. Mr. Saiff said he would develop another list with additional technologies at the elementary level. T. Zellweger asked if the District would be responsible for data usage from the wireless hubs on the school buses. Mr. Saiff said the cost accounted for unlimited usage. 7 in favor, 0 opposed, Carried.

 

 

CAPTIAL PROJECT/

EPC UPDATE

Mr. Saiff stated a meeting had been scheduled for Tuesday, September 20th at 4:30 P.M. He said the group would pull together all of the ongoing projects in the District and organize which components should match with each project. Mr. Saiff said representatives from King & King and Siemen’s would be there, as well as a Day Automation representative. Mr. Saiff explained that he wants to ensure wireless access is reliable in all classrooms. Mr. Saiff continued that the District would essentially double the amount of data coming out and going in to the building. He said he welcomed the opportunity to sit down with the project principals to align the building projects with the technology upgrades. Board members were invited to attend.

 

 

No. 2017-046

CORRECTED TAX WARRANT

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the corrected 2016-2017 Tax Warrant, as attached. Mr. Saiff noted the Tax Warrant approved at the previous Board Meeting indicated the incorrect amount to be collected. He stated a transposition of two numbers caused a $91 discrepancy in the amount. 7 in favor, 0 opposed, Carried.

 

 

No. 2017-047

SCHEDULE APPROVAL

Motion made by T. Zellweger and seconded by J. Young to approve the following schedules for audit and payment for August, 2016:

General Fund $217,401.69

School Lunch Fund 18,496.23

Federal Fund 8,311.33

Trust & Agency 28,117.70

Scholarship Fund 250.00

7 in favor, 0 opposed, Carried.

 

 

No. 2017-048

BOARD REGULATION/ GENERAL FIXED ASSET CAPITALIZATION

Motion made by D. Taylor and seconded by T. Zellweger to approve the first read of the Board Regulation, General Fixed Asset Capitalization (#5621R), as presented and attached. Mr. Saiff stated this document states a raise in the level of capital assets the District has to claim on its inventory. Mr. Robinson added that revising the regulation has been a discussion with the Auditor for a year or two. 7 in favor, 0 opposed, Carried.

 

 

AUDIT REPORT

UPDATE

Mr. Saiff noted that Sherry Furgison will have the complete Audit ready for presentation at the Audit Committee Meeting scheduled for 7:00 P.M. on October 17, 2016. Mr. Saiff said future fall Audit meetings should be planned for the month of October.

 

 

FINAL EXAM UPDATE

V. Doll used the Chromecast to share with the Board the 2015-2016 Regents Summary. Miss Doll said the same tests are given every year, though Comprehensive English is being phased out. She said January 2016 was the last time the District gave that test. She said this was due to eliminating old tests and administering Common Core State Standards tests now.

 

Miss Doll reviewed Mastery and Proficiency percentages for Living Environment. Scores on this test showed growth in Mastery level between 2014-2015 and 2015-2016. V. Doll said teachers giving the exam said they were very different from year to year. Miss Doll indicated that Chemistry scores remained mostly the same. V. Doll noted Earth Science scores have stayed consistent, though Mastery decreased slightly in for 2015-2016. The passing rate for the Earth Science regents was 93%. In Physics, one student achieved Mastery, and the other student taking the test scored an 84%.

 

For the English Language Arts Common Core exam, only 5% of students scored below Proficiency, while 95% achieved Proficiency, and 50% of test takers were at Mastery level.

 

Miss Doll noted that in Geometry it appeared scores decreased, but there was a group of “accelerated” students taking the exam. V. Doll added that very few students took the Integrated Algebra exam, and that scores were skewed because of the transition to the Common Core exam. In Algebra 1, 9% of students were below Proficiency. In Algebra 2 (Trigonometry), scores decrease slightly in overall Mastery compared to 2014-2015.

V. Doll said that scores in U.S. History and Government remained about the same compared to last year, and that in Global Studies 4% of students were below Proficiency, 96% were Proficient, and 47% were at Mastery level.

 

Mr. Saiff noted Parishville-Hopkinton’s students continue to do very well on state exams compared to other districts in our region and across the state.

 

W. Remington thanked V. Doll for her reporting on Regents Exam scores.

 

 

No. 2017-049

TAX ROLL ERROR

Based upon the recommendations of the Real Property Tax Office, Motion made by T. Zellweger and seconded by J. Young to approve to correction of one tax roll error. Mr. Saiff explained the error involved the assessor including an “improvement” in the assessment that had been removed from a property in Hopkinton owned by Richard and Tina Burnett. With the corrected assessment, the new tax amount is $367.83, as opposed to $914.49. 7 in favor, 0 opposed, Carried.

 

 

No. 2017-050

READING INTERNS/
E. MCGOURTY/
A. SHATRAW

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the appointments of two elementary Reading Interns for the 2016-2017 school year, retroactive to September 1, 2016. Mr. Saiff noted that the Interns were selected at the end of August, and both have been working with Miss Erin Casey since the beginning of the school year. Miss Erika McGourty and Miss Ann Shatraw will intern for full school days and will each receive a stipend of $10,000. 7 in favor, 0 opposed, Carried.

 

 

No. 2017-051

PART-TIME SCIENCE TEACHER/PART-TIME TEACHING ASSISTANT IN MATHEMATICS

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the appointment of Alex Carvill as Part-Time Teaching Assistant in Mathematics, retroactive to September 1, 2016. This position coupled with his appointment as Part-Time General Science Teacher will result in a full-time position for A. Carvill. Mr. Carvill will receive ¼ of Step 1 of the Teacher’s Salary Schedule according to the current Parishville-Hopkinton Teacher’s Association Contract for the additional Teaching Assistant position. 7 in favor, 0 opposed.

 

 

No. 2017-052

KITCHEN AIDE/SERVER/
L. HUTCHINS

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint Leane Hutchins to the position of Kitchen Aide/Server for 4.5 hours per day, an increase by one and a half hours of her previous position, at the rate of $9.53 per hour retroactive to September 1, 2016. 7 in favor, 0 opposed, Carried.

 

 

No. 2017-053

DISHWASHER/

T. EAKINS

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to appoint Tony Eakins to the position of Dishwasher for 3 hours per day at the rate of $9.53 per hour, effective September 6, 2016. 7 in favor, 0 opposed, Carried.

 

 

REQUEST FOR SICK BANK/C. THOMAS

Motion made by T. Zellweger to Table to Executive Session.

 

 

REQUEST FOR LEAVE OF ABSENCE/C. THOMAS

Motion made by T. Zellweger to Table to Executive Session.

 

 

No. 2017-054

ADDITIONAL 2016-2017 LIST OF SUBSTITUTES

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the attached comprehensive list of individuals interested in substitute work for the 2016-2017 school year. 7 in favor, 0 opposed, Carried. Mr. Saiff said he would provide Board members with a comparative list of substitute pay for other school districts in the area.

 

 

No. 2017-055

VOLUNTEER ASSISTANT COACH IN GIRLS’ VARSITY SOCCER/

C. PHIPPEN

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by D. Taylor to approve Clifford Phippen as Volunteer Assistant Girls’ Varsity Soccer Coach for the 2016-2017 season, pending proof of proper certification requirements. Mr. Saiff explained E. Harper spoke to V. Doll and since C. Phippen has been helping, he should be appointed to this position. V. Doll said he has two years to complete one of the courses, but otherwise has all of the required credentials. 7 in favor, 0 opposed, Carried.

 

 

No. 2017-056

2016-2017 BOARD GOALS

The Board of Education reviewed a list of proposed goals for the 2016-2017 school year as developed by the Board Goals Committee comprised of W. Remington, D. Taylor, T. Zellweger, B. Reid, V. Doll, and Mr. Saiff. The proposed Board Goals are as follows:

 

  • Student Pathways

A) Continue to create unique, challenging student pathways based on the needs of each individual student. This plan includes the integration of more college-level electives, as well as further support to instructors of recently implemented college courses in the high school. The building-level leader will work with the non-profit organization College for Every Student to further build support for students seeking higher education upon graduation.

B) This initiative will also work to create meaningful work study opportunities for students while in high school to better understand their potential career interest.

C) This initiative will work to allow students in grades 8 and 9 to further obtain information regarding options available to them in grades 9-12, as well as upon completion of graduation.

 

  • Data Driven Instruction – Continue the Data Driven Instruction initiative in Math and ELA across elementary grades by incorporating aspects of “Student Engaged Assessments.”  These practices inter-relate learning targets, assessments and student ownership of learning.  Students will manage personal data on academic achievements as outlined in the text,  Leaders of Their Own Learning by Berger, Rugen and Wooden (Expeditionary Learning).

 

  • Primary Literacy – Explore programs and participate in professional learning opportunities that would enhance literacy development in the primary grades, in an effort to improve language arts skills, and better prepare students for the 3rd grade ELA exam.

 

  • Capital Improvements – The District will determine what capital work should be completed through the Energy Performance Contract with Siemens, then begin the paperwork submission for the capital project based on the work identified in the 2015 Building Condition Survey completed by King and King Architects.

 

  • Special Education; Executive Functioning - This initiative will focus on the eleven aspects of executive functioning for students UPK-8th.  Each skill area will be defined and specifically taught to students to support academic success.  Instructional time will be devoted to developing these foundational skills.  

 

  • Technology Plan/Smart Schools Bond Act – SMART funds will be applied to a “one to one” computer to student program whereby students will be assigned a computing device, based on a plan developed collaboratively with the District’s Technology Committee. Other initiatives to be funded by the SMART funds include technology hardware purchases, school bus internet access for students, and security upgrades to the school’s camera system. This initiative will require local funding to provide the professional development required to ensure an effective roll-out.

 

Mr. Saiff thanked the sub-committee for attending and explained each goal briefly on behalf of the Board Goals Committee. He said he is appreciative to the Board for their support in progressing with these goals.

 

Motion made by T. Zellweger and seconded by D. Taylor to approve the attached list of Board of Education Goals for the 2016-2017 school year. 7 in favor, 0 opposed, Carried. Mr. Saiff will update the Board on progress that has been made towards these goals at the February Board Meeting.

 

 

No. 2017-057

SAFE SCHOOL PLAN, REVISED 2016

Motion made by T. Zellweger and seconded by D. Taylor to approve the attached Safe School Plan, Revised September 2016, and to submit it to SafeSchoolsNY, pending the correction of the name of the Village Police Chief. 7 in favor, 0 opposed. Carried.

 

 

No. 2017-058

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the recommendation of the CPSE for one student as attached. 7 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

 

 

V. Doll shared that the school year had started well. She said the teachers and students were very cooperative. Miss Doll said the first weeks dealt with Code of Conduct meetings, outlining Senior Class privileges, fire drills, and a bus drill. Miss Doll explained that students in Grades 9 through 11 took a survey regarding college readiness, which will then provide a snapshot to the Guidance Office as to what students are interested in when they leave secondary school. V. Doll added that Student Council’s School Spirit Week was going on this week, and that on Thursday students in 11th and 12 Grade will attend the SUNY Roadshow at SUNY Canton.

 

B. Reid said the elementary level had an excellent start to the school year as well. She stated a lot had been accomplished in ten days, including Code of Conduct assemblies. Ms. Reid said goal-setting had been incorporated at the first assembly, which will tie in with executive functioning skills. B. Reid said the UPK grant notification was received, and the District was awarded the maximum amount for which B. Reid applied. Ms. Reid said the number will change as BEDS day approaches.

 

Ms. Reid exclaimed she is looking forward to the first Story Time for Tots of the 2016-2016 school year. She added that on September 29th Elementary Principals in the area will be visiting the District to learn what makes Parishville-Hopkinton unique as well as successful. B. Reid noted that on September 30th PHCS would be hosting Math and Movement Night, an event made possible by receipt of the Lowe’s grant from last year. Ms. Reid said about forty stations would be set up for parents and students. She invited Board members to attend.

 

B. Reid noted Instructional Rounds would be held at the District on October 6th. On October 7th, teachers will attend the Google Summit at Massena Central School. Ms. Reid added that the schoolwide Open House is on October 13th. She concluded that in the CSE department, parents can see their child’s documents via Google Documents and projected during meetings on the Chromecast TV.

 

W. Remington thanked the Principals for their updates.

 

 

INFORMATION

The Board received a copy of the summary of the 2016 Drivers’ Education summer program, a copy of the September game schedule for Girls’ Varsity Soccer, a Proclamation for Constitution Week in the town of Parishville, a component list of Board Member names, a copy of the September issue of Panther Press, a list of Elementary Teaching Assignments and new staff for 2016-2017, a copy of Conduct of Executive Sessions provisions, and a list of upcoming events of interest.

 

 

No. 2017-059

EXECUTIVE SESSION

Motion made by J. Young and seconded by H. Simmons to go into Executive Session at 9:00 P.M. to discuss the work history of a Coach and the work history of a Bus Driver. 7 in favor, 0 opposed, Carried.

 

 

 

M. Robinson left the meeting at 9:00 P.M.

 

 

 

The Board President announced at 9:54 P.M. that the regular meeting would reconvene.

 

 

No. 2017-060

REQUEST FOR SICK BANK/C.THOMAS

Mr. Saiff reviewed a request from Gwen Richards, the Non-Instructional Unit President, for the formation of a sick bank on behalf of Calvan Thomas. Once C. Thomas’ available sick and personal days are used, the sick bank would begin covering his absences. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by D. Taylor to approve the formation of a sick bank for Calvan Thomas. 7 in favor, 0 opposed, Carried.

 

 

No. 2017-061

REQUEST FOR LEAVE OF ABSENCE/C. THOMAS

No Motion was made on item No. 2017-061.

 

 

No. 2017-062

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 9:57 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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